Water Hygiene and Legionella Services

The University of East London (UEL), hereafter referred to as the Authority, wishes to secure the services of a specialist Contractor with the breadth of qualifications, skill and expertise needed to deliver a consistent, high quality water hygiene and legionella testing service across all its buildings and campuses in the following locations: • Royal Albert Docks, Docklands Campus - University Way, London E16 2RD • Stratford Campus - Water Lane, Stratford London, E15 4LZ • University Square Stratford (USS) - 1 Salway Road, Stratford, London, E15 1NF The current annual spend for this service, including planned inspections and services plus remedial works is £50,000 - £100,000.

This is not a guarantee of the level of future spend for this Contract.

The Authority wishes to award a new Contract during February 2022 with a commencement date for initial surveys and risk assessments to start at the beginning of March 2022 and the main contract starting the 1st April 2022.

Payment terms for this project is 30 days from receipt of a valid invoice.

The Authority is seeking to appoint a single Contractor to provide Water Hygiene and Legionella Services across the entire estate.

The Contract will be for an initial period of 3 years, extendable by a further 2 x 2-year periods, subject to acceptable performance and continued value for money being obtained.

The decision to grant any extensions will be at the sole discretion of the Maintenance Operations Manager.

The core, Planned Testing and Maintenance Contract price shall be fixed for the first 2 years.

Further years will be set by negotiation and any increases must be agreed, in writing by the Authority at least 60 days prior to the start of any extension period.

Sample testing and all necessary remedial works will be at a fixed labour rate or unit cost and will also be fixed for an initial 2-year term.

Future pricing must be agreed, in writing, by the Authority at least 60 days prior to the start of any extension period.

The Service includes water hygiene monitoring of taps, TMVs, tanks, showers, water lines, tank cleaning, shower head cleaning, water hygiene sampling/testing, risk assessment control/management and remedial works as required or requested.

The appointed Contractor must fully comply with the standards, methodology and scope set out within the: • HSE Approved Code of Practice & Guidance Legionnaires Disease, the Control of Legionella bacteria in water systems L8 Fourth Edition 2013. • HSG274 Parts 2 and 3 • BS7592:2008 - Sampling for Legionella in Water Systems - Approved Code of Practice • BS EN 806 : 2010 Specifications for installations inside buildings conveying water for human consumption • BS 8558 : 2015 Complementary guidance to BS EN 806 The successful Contractor will be responsible for carrying out and reporting on all aspects of Water Hygiene and Legionella monitoring and prevention as detailed in Contract Specification.

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