RFP QuestBeta

We measured the UK public market

RFP software: the RFP platform, the RFP tools.

rfp.quest is RFP software — an RFP platform that does the work of a shelf of separate RFP tools, watching the entire UK public market: every notice published to Find a Tender, every buyer, every award, moving as one.

We resolved 621,213 published awards to 189,140 canonical suppliers — the work that makes every retention figure below mean what it says. Those notices exist because the Procurement Act 2023 obliges buyers to publish them to Find a Tender and Contracts Finder, under the Open Government Licence.

See your next 90 days — free → Compare the tools
759,697
notices ingested
16,790
buyers observed
1,654
open right now

Each grain behind this sentence is a real notice.

Scroll to descend

RFP software · live ingest

The market arrives here first.

Every UK notice published to Find a Tender and Contracts Finder lands in the feed shortly after publication — the RFP software deduplicates it, values it and categorises it before you see it.

The notices exist at all because of the transparency duties in the Procurement Act 2023. Our whole instrument is built on what that Act obliges buyers to publish.

Watch the dissection happen on the right: these are real notices from the corpus, each one taken apart as it arrives.

Saved searches and daily alert digests mean the tenders that matter find you, not the other way round.

AI public sector tender software — how the two registers are read →

RFP platform · match scoring

Ranked for you, with reasons.

Every open tender is scored against your company — capability, scale, geography, history.

Not keyword soup: this is an RFP platform where each score explains itself, so your team argues about the shortlist, never the search.

Match score · worked example1 / 3
0%
Every score explains itself — click for the next
Three worked examples, not live notices — a match score is computed against your own record, so there is nothing to score until you are signed in.
The public sees a market.
Our users see a machine.

Past this line — the instrument. What follows is signed-in rfp.quest.

RFP software · market intelligence

Twenty-four months of weather.

The chart beside this text is the real monthly rhythm of the UK market — every bar queryable inside the RFP platform.

Across the corpus the last winner comes back only about 1 in 13 times — but someone already on the buyer’s books comes back about 1 in 3.

The incumbent isn’t the previous supplier. It’s the roster — and that is still a door, if you can get onto it.

Notices per monthSep 24 — Aug 26
Notices in the corpus by month of publication. Live collection reached full coverage in March 2026 — earlier months arrived by backfill and are under-counted, so the climb on the left of this chart is our reach, not the market’s.
Same market, two answersroster re-win rate
27.5%
measured on raw supplier text
31.4%
measured on canonical identity
189,140 canonical suppliers resolved from 621,213 awards. The struck figure is what you get if you trust the spelling on the award notice.

RFP platform · why our numbers differ

The same firm, spelled nine ways.

Award notices name suppliers as free text, so one company arrives as nine different winners and every retention measure computed on that text is split across them.

Resolving them to one identity each moves the roster re-win rate up by 14.1% of itself — an understatement still carried by anyone measuring this market on the raw names.

That is the difference between reading the notices and measuring the market.

See the two rates per category →

Health & Social Care
8,617
59% repeat
Construction
8,437
60% repeat
Business Services
6,748
63% repeat
Transport Services
5,179
56% repeat
IT Services
5,156
59% repeat
Software & IT Systems
4,471
62% repeat
Engineering & Architecture
4,388
61% repeat
Education & Training
2,519
61% repeat

Notices per division, trailing 12 months — live from the corpus

RFP software · forward calendar

We tell you when the door opens next.

Buyers re-tender in rhythms. From 33,571 buyer-cadence pairs we project when each door likely opens again: 1,314 expected windows in the next 90 days, worth £4.8bn.

Every projection shows the notices it was computed from.

When a window has passed, we say the door is open — we never call it a forecast.

Expected windowsNext 90 days
September 2026
Tavistock Town Council — Construction
evidence: 13 notices · median gap 4.1 months · typical £140,000
Lancaster City Council — Business Services
evidence: 21 notices · median gap 3.8 months · typical £65,835
Basingstoke & Deane Borough Council — Transport Equipment
evidence: 20 notices · median gap 4.6 months · typical £105,487
Nuclear Decommissioning Authority — Software & IT Systems
evidence: 14 notices · median gap 3.8 months · typical £143,996
Brighton & Hove City Council — IT Services
evidence: 13 notices · median gap 4.3 months · typical £90,009

RFP platform · buyer dossiers

Know the buyer before the notice exists.

Every buyer has a dossier: what they buy, on what rhythm, at what value — who they've awarded to, who's incumbent, and when incumbency ends.

Walk into the conversation months before the tender drops — the part of an RFP platform that earns its keep before a notice is even published.

Buyer dossierLocal Authority · Financial & Insurance Services
Derbyshire County Council
33
notices
£171,500
typical value
3.5 mo
cadence
Notices per quarter, last twelve quarters — the rhythm is the dossier
1 in 13prev. winner re-wins
Next expected window · Dec 2026

RFP software · requirements observatory

We read every requirement, so you don't.

137 distinct demands extracted from 100,918 notices — social value, carbon plans, safeguarding, certifications.

Every one carries the sentence it was found in, so you can check us.

When ISO 42001 — the AI management standard — appeared in its first ever UK tender, we were watching. We saw tender #1.

The same watch runs on Cyber Essentials, on social value, and on every certification a buyer can ask for.

Explore the observatory →

Signal leaguenotice-text mentions
Notices mentioning each signal, counted across the whole corpus rather than sampled. The bars are square-rooted so a count of one is still visible beside a count of thousands — read the number, not the length.

RFP platform · bid workspace

The bid, taken apart — and put back winning.

This is the half of the RFP software that writes: the workspace extracts every requirement from the pack and turns it into sections you can assign, draft, version and reuse.

Your response library compounds: every bid you write makes the next one faster.

Requirement extractionITT_pack_final_v3.pdf
Click a requirement to mark it drafted

RFP software · what the instrument holds

Everything we built, and its size.

Not a feature list — a parts list for the whole RFP platform, with the count of each part and where you can go and use it.

Requirements read
119,484
across 100,918 notices, 137 kinds — every row carries its evidence sentence. Observatory
Named contacts
219,505
on 213,507 notices — buyer-side, never stored against a member.
Buyer cadences
33,571
the rhythm behind the forward calendar. Calendar
Frameworks mapped
11,948
membership and expiry, per framework — including the Crown Commercial Service agreements.
Ask the corpus
chat & voice
the workspace copilot, with the corpus behind it. Workspace
Deep dive
on demand
a dossier agent that stops and asks before it spends.
Retention odds
per category
both re-win measures, with the rule that produced each label. Odds
Stated dates
your calendar
the deadlines the buyer actually published, not our projection. Schedule
Head to head
by award record
who you meet in a category, from published awards. Battle
Weekly brief
Mondays
three things worth your week, by email.
Specialists
the network
bid people, listed by association with published work — never as its author. Specialists
Open API
public
the tender feed as JSON, no key required. /api/public/v1/tenders

Every count queried live from the corpus at page build

RFP software · halfway

Nothing so far has asked for your name. Matching does — and it is free.

Get matched — free → Search the corpus

Free to start · the corpus below stays open either way

AI RFP software · the response side

The other half of the job: writing the thing.

Finding the tender is the half of this category everyone measures. The half that costs you the weekend is the response — and it is the half where AI RFP software either earns its place or quietly invents a claim you then have to sign.

Three things run on this side of the platform. None of them writes anything you have not seen.

The bid, drafted section by section

The workspace pulls the ITT apart into its individual requirements and drafts against each one separately, with your response library behind it. Every draft names the requirement it is answering, so nothing arrives unattributed.

When the model will not answer, it says so on screen rather than producing something confident and wrong — the refusal renders, it is not swallowed.

The bid workspace →

The debrief, five minutes after it ends

When a deal concludes — won or lost — the platform offers a short spoken debrief. It listens, it does not lead, and nothing it heard is written down until you have read the fact back and agreed it, with the quote it came from attached.

It is the newest thing here and it is deliberately narrow: on a debrief the agent is offered no corpus tools at all, so it cannot go looking things up while you talk.

Where deals conclude →

The names on the notice

Buyers publish contact details on their own notices, and almost nobody reads them. We keep every one, attached to the notice it was published on, so the person to ask about a framework is one click from the framework.

Buyer-side only, from published notices, and never stored against a member of your team.

Notice contacts →

RFP platform · pipeline OS

A pipeline that argues with itself.

Every deal carries its own case for and against — evidence, value, cadence, incumbency — recomputed as the market moves.

Lifetime value is computed from the corpus, not typed into a box — the difference between RFP software that measures and a CRM that asks you to guess.

And on Monday morning, presentation mode puts the whole thing on the boardroom screen — legible from ten yards.

AI bid management software — the whole sequence →

LTV=ƒ(corpus)
cadence × re-win rates
10yd
boardroom legibility
Deal · self-arguedWorked example
Example lot — a construction framework
£3.2m

For

Against

Bid—No-bid
A worked example, not a lot from the corpus — a deal is argued against your own record, so there is nothing to compute until you are signed in.

RFP software · the beachhead

Your first win is a beachhead, not a payday.

Of 133,022 first wins in a category, 18.7% go on to a second buyer in that same category.

The median wait for that second buyer is 563 days.

Plan for eighteen months, not eighteen weeks — and pick an RFP platform that measures the wait instead of promising it away.

How open is your market? →

Median days to a second buyersame category
563
133,022
beachheads measured
24,859
added a second buyer
Canonical supplier identity, category entries with a dated first win. These are rates among firms that won — we can see who won, never who bid and lost, so this is what follows a first win, not proof that it caused one.
Across the whole corpus, on canonical supplier identity — measured, not modelled:
The first win is the one that compounds.

Two effects, both measured on the same corpus — you get kept, and you get spread.

Effect one · you get kept202,439 repeat awards
1 in 3
returns to the roster
1 in 13
returns to the last winner
Both measures, always together. The incumbent is the roster, not the previous supplier — which is why the door is wider than it looks, and why being on the list is the job.
Effect two · you get spread86,146 suppliers
35%
won again
26%
won a second buyer
21%
won a second category
Suppliers whose first public-sector win is at least 24 months old, so the count is earned rather than censored. These are rates among winners — we can see who won, never who bid and lost, so this is what follows a first win, not proof that it caused it.

RFP software · the RFP tools, named

The RFP tools, named — and which half of the job each one does.

RFP tools are two different products wearing one name. A discovery tool finds the opportunity. A response tool helps you write the answer. Buying the wrong one for your problem is the most common and most expensive mistake here.

Every line below is taken from the vendor’s own public pages and dated. We are in the left column, with what we do not cover stated in the same breath as what we do.

Discovery

Discovery RFP tools find the tender. They watch the portals and tell you a relevant notice exists.
rfp.questFind a Tender and Contracts Finder only — two sources, not a hundred. In exchange: canonical supplier identity, forward re-tender windows, and every figure on this page queried live. Free to start.
StotlesStates coverage of 100+ UK and Ireland portals including Public Contracts Scotland, Sell2Wales and eTendersNI. Broader ingest than ours. BidStatsThe only platform in this list publishing a complete price list — £0, £350/yr, £800/yr, and from £5,000/yr.
GovWin IQDeltek. Appears in almost every “best RFP software” list, and is described by Deltek itself as built for U.S. and Canadian contractors — not the UK.

Response

Response RFP tools write the answer. Content library of approved responses, AI drafting on top.
AutogenAI · ResponsiveThe two most-compared AI response platforms. Our own comparison of them, side by side. Upland QvidianThe enterprise incumbent in RFP response management, and the one you are most likely to be switching from.
Loopio · QorusDocs · XaitResponse and co-authoring tools. QorusDocs is strong in legal, AEC and professional services; XaitPorter is built for large complex documents.
rfp.questWe do this half too, in the bid workspace — but if response is your only problem and you already know which tenders to chase, a dedicated response tool will serve you better than we will.
Ten platforms, each described from its own public pages, all checked 10 August 2026. The whole category mapped out — what each kind of tool costs and which problem it belongs to — is on RFP tools. The full table with a source link per row is on RFP software alternatives. To choose between them on criteria rather than adjectives, start with AI tool for bids and tenders — eleven criteria, eleven products, weighted by you.

RFP platform · the corpus, addressable

Every buyer gets a page. Every sector gets a page.

The RFP platform does not stop at search. It builds a standing page for every buyer it has observed and every division it categorises — what they buy, who they keep buying it from, how often, and when the next window is due.

These are the twelve busiest buyers of the last twelve months, live from the corpus. The figure beside each is notices published in that window.

And the market by division — every notice we hold, categorised on the CPV code the buyer published it under.

Both rails are corpus reads, not editorial picks. A hand-chosen list would be a claim about importance that nothing checks.

RFP software · the library

RFP software, written out in full.

The platform is one answer to the question. These are the others — what RFP software is, what it costs, which RFP tools do what, and how the UK public market words the same job differently.

RFP tools

What the category contains, and which part of the job each piece of it does.

RFP software for small business

What changes when the bid team is two people and one of them is the founder.

Best RFP software

The tools, named, with what each one is actually built for.

RFP software comparison

Feature by feature, side by side, including where we lose.

RFP software alternatives

Stotles, BidStats, Qvidian, AutogenAI — and where each of them fits.

AI RFP software

What the AI actually does to a bid, and what it must never be asked to do.

Free RFP software

What you get without paying — here, and everywhere else.

RFP automation software

Running the process, not just producing the document.

RFP response software

From the ITT pack to a submitted response, with every requirement tracked.

Tender management software UK

The same job, in the words the UK public sector uses for it.

AI tool for bids and tenders

Eleven criteria, eleven UK products, weighted by you — including where we lose.

AI bid management software

The management layer: running a live bid through its stages, not finding or drafting it.

AI procurement portal

Which UK registers a machine learning procurement portal reads, what the Act lets a buyer withhold, and the notices that arrive eighteen months early.

AI public sector tender software

The UK government half of the job — two registers, two regimes, one feed.

RFP vs tender

One invites proposals, the other is a formal public bid. When each word applies.

RFP in the UK

Why the UK market says tender, ITT and PQQ — and when that changes the work.

Procurement Act 2023

The law that creates the notices this whole instrument is built on.

UK tender certifications

Every credential a UK buyer asks a supplier to prove, ranked by how often they actually ask — and the route signals that gate more bids than any of them.

ISO tenders

The ISO family counted: which standards are named most, which are demanded hardest, and why the most-demanded of them was withdrawn in 2021.

RFP platform · why we exist

Win managers,
not bid managers.

rfp.quest exists to win you the business — RFP software with new techniques, visible workings, and the team on hand for support and consultancy when you want humans in the loop.

Built in the open. Shipped weekly.

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