EEAST - Vehicle Servicing and Maintenance Repair (24-T04)

The Authority is looking for suppliers to support its existing fleet workshops in maintaining vehicles so that they are available for use by clinical staff and to minimise instances of vehicle downtime.

The Authority has a major issue with Vehicles Off Road, with approximately 30% of our fleet unavailable due to mechanical or repair related problems.

The initial aim is to reduce this position to no more than 10% in Year 1 with the longer-term plan to reduce to 5%.

The framework agreements will be non-exclusive, and the Authority cannot give any commitment to volume of vehicle servicing or maintenance repair or guarantee of spend during the contract period.

Prices to remain fixed for the duration of the contract.

It is the Authority's desire to move as much Vehicle Service and Maintenance Repair work to its internal workshops, however the Authority recognises the need to have contracted parties to provide a maintenance, service, and repair solution, which includes roadside assistance where there is no current internal capacity.

There is also a need to provide further support options in the event of lack of internal capacity or to support in times of high demand or absence within its own workforce given the national lack of qualified vehicle technicians.

The Authority currently has 10 (ten) workshops across EEAST although there is a plan to increase workshops as new Ambulance hubs are built.

Any framework agreement awarded as a result of this tender process shall be for a period of four years.

It is anticipated that the contracts will start in September 2024.

The framework agreements will be non-exclusive, and the Authority cannot give any commitment to volume of vehicle servicing or maintenance repair or guarantee of spend during the contract period.

Prices to remain fixed for the duration of the contract.

The specification covers all vehicles presented by the Authority, all associated agencies, and all Third-Party vehicles that the Authority may wish to send to the Supplier.

Vehicles covered under the arrangement will be of varying designation, can be marked and unmarked.

The requirement is to provide a Framework Agreement with up to a maximum of three (3) suppliers per Lot.

The highest scoring provider will be allocated the work in the first instance.

If they are unable to complete the work in the required timescale the work will be offered to the second ranked supplier and so on.

The Vehicle Service and Maintenance Repair Lots 1 to 10 will include (DSA) Double Crewed Ambulances, (PTS) Patient Transport Vehicles, Large Vans, (RRV) Rapid Response Vehicles and Cars.

See 1.4.14 (Table A below).

Lots 11 to 15 will include HGV and Specialised vehicles as per Workshop locations as per 1.4.14 (Table B below).

Suppliers can submit any number of bids but, bidders can be Awarded no more than 3 (three) lots within Lots 1-10 and no more than 3 (three) lots for HGVs and Specialised Vehicles (6 (six) Lots in total).