DDaT21325 - Innovate UK Event Meeting Brokerage Tool

*** This is an Award notice, not a call for competition*** **There is a Variation 001 to reduce the contract by £13,000** Please see Section 6.

The final date and time for the submission of bids is Tuesday 21st December 2021 at 16:00.

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Delta eSourcing Portal.

Brief Description of Requirement Innovate UK EDGE through its national network of 20 consortium partners runs a large number of conferences and events each year, and this is an area of increasing demand.

We provide the capability for our partners to book meetings at face-to-face and virtual events (e.g. allowing attendees to book 1-on-1 sessions with the speakers after an event/webinar has finished).

At the minimum we require a tool to broker meetings, to enable continuity of this essential service for us and our partners.

It could be part of a larger event platform with full virtual event hosting capability.

Ideally, the solution will also be able to integrate with our Salesforce CRM for seamless data entry.

As IUK EDGE organises several high-profile events each year it is critical that these events are hosted, or at the minimum that meetings are brokered, on a GDPR / DPIA compliant platform that provides the functionality and professionalism that is expected.

Therefore, enhancing IUK EDGE's reputation whilst minimising any GDPR / DPIA related risks.

Consequently, Innovate UK EDGE is looking to purchase a user-friendly tool to broker meetings which is GDPR / DPIA compliant and is provided by the supplier as Software as a Service.

It could be part of a cloud-based Event Platform which is GDPR / DPIA compliant and is provided by the supplier as Software as a Service and is also available as a Managed Service should event demand require Innovate UK EDGE to secure additional resource and support.

It is desirable that any platform must be able to adapt and support future event demand as it is expected that in future due to the pandemic that EDGE will increasingly host hybrid events combining virtual and physical event attendance.

Please ensure you review all attached information to ensure a full understanding of this requirement.

All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

This contract will be awarded based on the evaluation criteria as set out in the ITQ document.

How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

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If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://www.delta-esourcing.com/ and the follow the instructions to 'Log in' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: DS5CMB58TD