(NU/1661) Framework Agreement for the Provision of Surveying, Servicing Maintenance and Repair for LEV Systems

The procurement contact named on the official notice.

Newcastle University own and use multiple Local Exhaust Ventilation (LEV) systems such as fume hoods, Microbiological Safety Cabinets (MSCs) and numerous, often bespoke, systems including capture hoods and booths.

The Control of Substances Hazardous to Health (COSHH) Regulations 2002 require LEV systems to undergo a thorough examination and test every 14 months by a competent person.

To ensure regulatory compliance the University wishes to engage with a demonstrably competent supplier to assist with the management of our LEV systems by providing thorough examination and tests, fumigation and repair services including the provision of building-wide surveys and action planning.

Testing is required in multiple buildings within the city centre campus and outlying sites including, but not limited to, the University farms at Cockle Park and Nafferton and the Dove Marine facility in Cullercoats (See Appendix 1 Campus Map and Appendix 2 Number of LEV).

LEV systems are grouped by building but can also be grouped by the Unit (School/Institute/service) that owns and is responsible for the system(s).

One building may house systems owned by multiple Units.

End user contacts are assigned to each LEV system and this is based on the Unit to which the LEV belongs.

The scope of the contract is to establish a framework agreement with one supplier appointed to deliver the entire service as described in the technical specification (Section 3).

The supplier will be appointed based on the award criteria stated in Section 2.5.

The chosen supplier will be required to carry out University-wide management of our LEV systems including servicing according to Regulation 9 of COSHH, repair, fumigation and building-wide surveys at the locations stated in Section 2.2 and appendix 2.

Please note the numbers of LEV systems is subject to fluctuations.

No warranties can be given as to the exact number of LEVs are to be serviced or fumigated each year.

The management of our LEV systems includes whole scale management of the testing programme.

Once provided with the details of LEV equipment, scope of works, locations and contacts the preferred contractor will manage the whole process to ensure the scope of works are completed.