The procurement contact named on the official notice.

Tenders must be addressed to the Responsible Financial Officer in the ordinary course of post. Each tendering firm shall be supplied with a specifically marked envelope in which the tender is to be sealed and remain sealed until noon 14 April 2025, being the prescribed dates for opening tenders for the contract. Alternatively, tenders can be sent by email as a secured email attachment on the prescribed date for opening tenders, 14 April 2025 to: clerk@southkelseyandmoortown-pc.gov.uk. Tenders sent electronically will be held in a secure file until opened. Important note. In order to ensure the selection process is fair and transparent, except where instructed otherwise, all tenders must be fully ANONYMISED with no logos, titles, watermarks, or mention of company identity in any documents within the tender. This ensures all submissions are treated equally and without prejudice. The Parish Council reserves the right to exclude any tenders which are not anonymised.

The submission route named on the official notice.

This project builds on the initial phase within which play equipment for under-12s was installed.

The project focuses on the installation of: toddler equipment, suitable for children aged 2-5 years; age-appropriate teen equipment which promotes socialisation and exercise in a safe and comfortable environment; a dedicated area with outdoor gym equipment to encourage adult exercise and recreation; and the installation of two sets of goal posts with nets to enable sports teams and individuals to practise and play football.

This will require the installation of new and accessible equipment, including appropriate surfacing where required.

A continued focus on inclusivity and sustainability are key objectives.

The toddler equipment is to complete the under-twelves play area recently installed, and must fit within the footprint of the fenced play area of the park.

This can be a multi-play system or a combination of smaller playground units.

Play equipment must conform to BS EN 1176 and BS EN 1177 or other relevant standard.

The teen area is intended to be used by 11-17-year-olds and should be inclusive and accessible for all abilities.

Equipment should be eco-friendly, fit with the natural environment and of a material which is high-quality, sustainable and low maintenance, and must conform to BS EN 1176 and BS EN 1177 or other relevant standard.

Adult outdoor gym equipment should be suitable for adults and teenagers and again, should be inclusive and cater for all fitness levels.

It should provide a pleasant environment to support adult and youth exercise and recreation.

Equipment must conform to BS EN 16630 or other relevant standard.

The goalposts should be permanent fixtures, 24ft x 8ft (7.32 x 2.44m), with steel anti-vandal sports netting.

The goal posts must meet BS EN 16579, and BS EN 748, or other relevant standard, if they are over 42kg in total weight.

All equipment supplied and installed must conform to the relevant British and European standards for play and outdoor gym equipment.

Equipment should comply with the Disability Discrimination Act 1995 and Equality Act 2010, ie all-inclusive play and accessibility.

All manufactured equipment should meet TUV Standard PPP55012:2010 (or equivalent).

Companies should be registered with the API (Association of Play Industries) to tender for this contract.

Please supply copies of current certificate for accreditations for the above membership plus details of any other relevant accreditations.

Experienced installers are invited to tender for the contract.

The project budget is up to £45,000 + VAT.

All prices are to be net, excluding VAT.

A timescale for commencing this project will be agreed between South Kelsey and Moortown Parish Council and the chosen Contractor, although we have indicated to our grant provider that work will be undertaken in June 2025, so the ability to deliver expediently will form part of the evaluation and award criteria.

Full details can be found in the attached document.