AV Support for Annual Conference
This is a contract result notice, not an open opportunity. Details from the official award data.
This sits in the lower-middle of the Business Services band — a mid-scale opportunity. Based on 57,319 valued Business Services tenders in our corpus.
Provision of AV support services and registration/event platforms for annual conference including: • Conference registration software, including the ability to take payments. • Online event platform • Support for delegates reporting difficulties with the platforms • Pre-production project management, including production build, rehearsals for hybrid sessions, and a production manager during and at the event. • Video and live streaming for hybrid sessions, meeting accessibility best practice, for example with live captioning and transcript • Large frame and banner: a branded backdrop and digital lectern for the main stage. • Background music for session starts, breaks, and potential awards. • Design phase (two rounds of revisions), including intro/outro slides, holding cards, and lower third graphics with speaker names for all presentations.
Images for the digital lectern. • Timers for speakers and organisers, accessible via a laptop and comfort monitors. • Professional photography services for two days. • Power supply for 16 exhibitors. • Recording of all sessions and providing session recordings in mp4 format with proofed subtitle/caption files provided separately in .vtt or similar format • 10-16 TV screens for exhibitors, with setup and power provided.
What the supplier must deliver
Provision of AV support services and registration/event
Provision of AV support services and registration/event platforms for annual conference including:.
Support for delegates reporting difficulties with
Support for delegates reporting difficulties with the platforms.
Power supply for 16 exhibitors
Power supply for 16 exhibitors.
Derived from the notice text — always confirm against the original documents.
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- OCID
- d13135ab-3226-46ea-82f1-08451664bddb
- Stage
- contract · Contract
- Source
- Contracts Finder
- Buyer ref
- HDRUK2024.0548
Contains public sector information licensed under the Open Government Licence v3.0. Source data © Crown copyright.
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