OpenStage · tender 12 days to close

ETC Street Lighting Maintenance oct 2026

Repair & MaintenanceCPV 34928520

ValueValue not published

Deadline31 Aug 2026

Published10 Aug 2026

RegionNationwide

Timeline

Published 10 Aug 202612 days leftCloses 31 Aug 2026

Who to contact

jo.butterworth@ellesmere-tc.gov.uk

The procurement contact named on the official notice.

How to submit

1-3 Willow Street Ellesmere Shropshire SY12 0AL jo.butterworth@ellesmere-tc.gov.uk

The submission route named on the official notice.

When this comes round again

Ellesmere Town Council has published 15 notices across all categories.

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The brief

Street Lighting Maintenance Specification Ellesmere Town Council are currently in the process of tendering the contract for the maintenance of the streetlights within the town for the next 3 years.

The Town Council has a lighting stock of 85 streetlights.

Those that it was possible to convert (99%) were converted in 2020 to Holophane S-Line LED lights (dimmable and non-dimmable), Holophane Wall Packs, a Retrofit Lamp, Amenity Lantern, and a Philips Lumia Light.

The Council is inviting quotes for the following - 1) A 'report only' contract for repairs.

Faults will be reported to the contractor by Ellesmere Town Council and repaired within five working days.

If repairs cannot be completed within this period, the Clerk is to be informed of the reasons and estimated repair timescales so that residents can be kept informed.

Please fill in the attached sheet to outline repair costs.

2) An annual structural condition survey of all the Town Council's streetlight columns, heads, and brackets to include annual cleaning of lights and removal of any overhanging foliage.

3) An electrical inspection of all the Town Council's Street lighting (to comply with the current I.E.E.

Regulations).

To be split over the 3 years of the contract.

Following the structural inspections, a comprehensive report must be provided to the Town Council together with the electrical test certificates and a list of suggested refurbishment works (and costs).

It is anticipated that the contractor who is awarded this contract will be the Town Council's preferred contractor for any maintenance work identified as a result of these inspections, however this is not guaranteed.

The contract will run for 3 years from 1st October 2026 and attached is the full contract specification and a list of the streetlights owned by the Town Council.

The contract will be reviewed after the first year.

All returned quotes must provide individual prices for repairs during the period of the contract.

All invoices for payment must include a detailed breakdown of repairs and maintenance carried out in the period.

Requirements

What the notice asks for

3) An electrical inspection of all

3) An electrical inspection of all the Town Council's Street lighting (to comply with the current I.E.E.

Following the structural inspections, a comprehensive report

All returned quotes must provide individual prices

All returned quotes must provide individual prices for repairs during the period of the contract.

All invoices for payment must include

All invoices for payment must include a detailed breakdown of repairs and maintenance carried out in the period.

Sentences from the notice that state an obligation, surfaced automatically and shown in the order they appear. Not an exhaustive list — always confirm against the tender documents.

What it takes to bid this

10–22 daysof bid-team effort

£6.8k–£15.1kat typical UK bid-team rates

Compressed window — start the same week

Typical UK bid effort for the value not published — mid-band assumed band — an estimate, not a quote.

Qualify & bid/no-bid ~10% · SQ / PQQ ~20% · Written response ~55% · Review & presentation ~15%

Typical for this category — confirm against the ITT pack

Show at bidComparable references / case studies
Hold at bidFinancial standing (accounts, often ~2× contract value turnover)
Hold at bidInsurance cover (PL / EL, often PI)
Show at bidSocial value commitments

Hold at bid = pass/fail conditions of participation. Show at bid = scored in the quality response. Plan for delivery = contract obligations from day one.

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