Invitation to Tender to provide a HR and Payroll System solution (5-year contract)
https://www.ekcgroup.ac.uk All questions and queries are to be directed to:- Naomi.Morris@eastkent.ac.uk Tenders submissions ONLY must be returned via email to tenders.corporate.services@ekcgroup.ac.uk on 24/11/2025 before 5pm. Suppliers may return their tenders before this date but should do so via a passworded One Drive link. The password should then be provided after 5pm on 24/11/2025 via email to tenders.corporate.services@ekcgroup.ac.uk Late tender bids will not be considered.
The submission route named on the official notice.
This sits in the upper-middle of the Other Community & Personal Services band — a substantial contract for the sector. Based on 5,835 valued Other Community & Personal Services tenders in our corpus.
As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve.
The Group's current Human Resources and Pay Roll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions.
The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools.
We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees.
At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy).
Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.
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- OCID
- ocds-h6vhtk-05d6e8
- Stage
- tender · Open
- Source
- Find a Tender
- Buyer ref
- 070961-2025
Contains public sector information licensed under the Open Government Licence v3.0. Source data © Crown copyright.
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