OpenStage · tender 29 days to close

Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls

Industrial MachineryCPV 42510000

Value£160k

Deadline4 Sept 2026

Published5 Aug 2026

RegionNationwide

Timeline

Published 5 Aug 202629 days leftCloses 4 Sept 2026

Who to contact

e.forbes@hw.ac.uk

The procurement contact named on the official notice.

How to submit

Open the submissions portal

The submission route named on the official notice.

Contract value in context

£160ktotal contract value

median £100k

this tender£0£1.3m

This sits in the upper-middle of the Industrial Machinery band — a substantial contract for the sector. Based on 5,734 valued Industrial Machinery tenders in our corpus.

When this comes round again

Heriot-Watt University's Industrial Machinery cycle is past due — it ran about every 17 months across 3 notices, and the door is open now. It may re-tender at any time.

15% of Heriot-Watt University’s awards go to a supplier it has used before.

Which is the argument for getting on the list rather than winning this one. The incumbent is rarely the last winner — it is the roster. See the retention odds by category →

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The brief

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building.

Also included is Panmure House, situated in Edinburgh city centre.

Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process‑cooling equipment.

Assets include packaged chillers, VRV/VRF systems, split air‑conditioning units, close‑control units, and DX coil systems.

What it takes to bid this

12–20 daysof bid-team effort

£8.2k–£13.7kat typical UK bid-team rates

Typical UK bid effort for the £100k–£1m band — an estimate, not a quote.

Qualify & bid/no-bid ~10% · SQ / PQQ ~20% · Written response ~55% · Review & presentation ~15%

Typical for this category — confirm against the ITT pack

Show at bidComparable references / case studies
Hold at bidFinancial standing (accounts, often ~2× contract value turnover)
Hold at bidInsurance cover (PL / EL, often PI)
Show at bidSocial value commitments

Hold at bid = pass/fail conditions of participation. Show at bid = scored in the quality response. Plan for delivery = contract obligations from day one.

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Buyer intelligence

Make the case to bid

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Free to start. Named contacts come from published notices; the strategy is generated from the buyer’s news, accounts and people.

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The full intelligence dossier

Our agent reads Heriot-Watt University’s accounts, hunts live signals, finds the people who decide — and hands you a bid strategy plus a go-to-market influence plan, including what your team should post this week. You approve every paid step.

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