OpenStage · tender 61 days to close

TfL Vegetation Inspection Services

Engineering & ArchitectureCPV 71631470

ValueValue not published

Deadline2 Nov 2026

Published1 Sept 2026

RegionNationwide

Timeline

Published 1 Sept 202661 days leftCloses 2 Nov 2026

Who to contact

BSFAribaAdministration@tfl.gov.uk

The procurement contact named on the official notice.

How to submit

Open the submissions portal

TfL will be using its SAP Ariba portal to manage the procurement which can be accessed through the following link: https://service.ariba.com/Supplier.aw To access the tender, you will need to be registered on this portal. If you encounter any problems, please contact: Ariba_Supplier_Enablement@tfl.gov.uk Once registered on the SAP Ariba Business Network, you must then send your Ariba Network ID (ANID) with your completed Expression of Interest to the following email address: TrackProcurementTeam@tfl.gov.uk with subject line "TfL Vegetation Inspection Services ".

The submission route named on the official notice.

When this comes round again

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The brief

Transport for London (TfL) is establishing a contract for vegetation inspection services to enable TfL to access arboricultural, ecological and environmental expertise, whether that is regular, ongoing maintenance or one-off, project-specific requests.

In addition, this contract will require the supplier to provide TfL with full access to, and ownership of, the track inspection and ecological data that is collected.

The context supporting this contract is an increased legislative requirement for TfL to be aware of, and report on, ecological data.

The contract will include: Track-side vegetation inspections - Environmental and vegetation inspections occurring on and around the track, including fencing (if required) inspections, routine off-track PM6 vegetation inspections, cyclical Tree Condition Assessments, possession tree work specifications and canopy corridor assessments in relation to leaf-fall adhesion risk.

Inspections will be carried out in line with TfL track engineering safety standards to ensure the track is safe for operation, by suitably certificated personnel (including Sentinel with ICI-LUL endorsement and LANTRA tree inspection qualifications).

Built environment vegetation inspections - Environmental and vegetation inspections in and around station grounds, car parks and green roofs (if required).

These inspections will be carried out to ensure TfL's built environment is safe for staff and the public using TfL services.

Requirements

What the notice asks for

In addition, this contract will require

In addition, this contract will require the supplier to provide TfL with full access to, and ownership of, the track inspection and ecological data that is collected.

Inspections will be carried out in line

These inspections will be carried out

These inspections will be carried out to ensure TfL's built environment is safe for staff and the public using TfL services.

Sentences from the notice that state an obligation, surfaced automatically and shown in the order they appear. Not an exhaustive list — always confirm against the tender documents.

What it takes to bid this

10–22 daysof bid-team effort

£6.8k–£15.1kat typical UK bid-team rates

Typical UK bid effort for the value not published — mid-band assumed band — an estimate, not a quote.

Qualify & bid/no-bid ~10% · SQ / PQQ ~20% · Written response ~55% · Review & presentation ~15%

Typical for this category — confirm against the ITT pack

Hold at bidProfessional indemnity insurance (often £5–10m)
Show at bidChartered leads (CEng / RIBA / RICS) named with CVs
Show at bidComparable references / case studies
Hold at bidFinancial standing (accounts, often ~2× contract value turnover)
Hold at bidInsurance cover (PL / EL, often PI)
Show at bidSocial value commitments

Hold at bid = pass/fail conditions of participation. Show at bid = scored in the quality response. Plan for delivery = contract obligations from day one.

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Source & provenance