Provision of Servicing and Maintenance of Chiller (HVAC) and AC units to Kingston University

ConstructionCPV 42510000

Value£500,000

Deadline21 Oct 2026

Published21 Sept 2026

RegionNationwide

£500,000 — stated in the notice

Timeline

Published 21 Sept 202630 days leftCloses 21 Oct 2026

Who to contact

David Wilder

procurement@kingston.ac.uk

The procurement contact named on the official notice.

How to submit

Open the submissions portal

The submission route named on the official notice.

Contract value in context

£500ktotal contract value

median £100k

this tender£0£1.3m

This is a large award for Industrial Machinery — above three-quarters of comparable contracts. Based on 5,734 valued Industrial Machinery tenders in our corpus.

When this comes round again

Kingston University Higher Education Corporation has published 11 notices across all categories.

Which is the argument for getting on the list rather than winning this one. The incumbent is rarely the last winner — it is the roster. See the retention odds by category →

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The brief

The services required consist of the following deliverables, to be covered under a formal Service Level Agreement: Planned Preventative Maintenance (PPM) – routine servicing, inspecting and testing to an agreed schedule, according to statutory obligations, British Standards, risk assessments and manufacturer’s recommendations.

Reactive Maintenance – a call-out service with on-site response in accordance with set priorities, including emergency out-of-hours provision, to investigate faults and issues, make safe or ‘de-risk’ and repair.

Planned Maintenance and Minor Works – planned repair and remediation identified from PPM and reactive attendance, or upgrade, modification, installation and other assistance on request from the University.

Asset and Condition Appraisal – annual verification and condition review of systems within contract scope, making recommendations regarding life cycle renewal and planned maintenance priorities.

What it takes to bid this

12–20 daysof bid-team effort

£8.2k–£13.7kat typical UK bid-team rates

Typical UK bid effort for the £100k–£1m band — an estimate, not a quote.

Qualify & bid/no-bid ~10% · SQ / PQQ ~20% · Written response ~55% · Review & presentation ~15%

Typical for this category — confirm against the ITT pack

Show at bidComparable references / case studies
Hold at bidFinancial standing (accounts, often ~2× contract value turnover)
Hold at bidInsurance cover (PL / EL, often PI)
Show at bidSocial value commitments

Hold at bid = pass/fail conditions of participation. Show at bid = scored in the quality response. Plan for delivery = contract obligations from day one.

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