National Galleries of Scotland
Provision of Soft FM Services
This is a contract result notice, not an open opportunity. Details from the official award data.
The procurement contact named on the official notice.
National Galleries Scotland (NGS) "The Authority" wish to award a term contract for the Provision of Soft FM Services to a single Contractor.
The Facilities Management provider will deliver Soft FM Services across NGS estate which comprises of 4 public gallery building and storage facilities across the city of Edinburgh.
Whilst NGS will retain overall strategic control, NGS shall delegate the day-to-day management and delivery of the specified Soft FM Services.
The Contractor shall manage the Services in support of NGS’s business aims and objectives.
The Contractor shall have full responsibility for the delivery of all Services whether by directly employed personnel or sub-contracted personnel.
Services included within the contract scope may include (but are not limited to) routine and periodic cleaning, waste management, pest control and portering.
Please refer to the document ‘Draft Soft FM Scope – May 2024’ uploaded to the portal for further details.
Stage 2 Tender documents are provided for INFORMATION, GUIDANCE & TRANSPARENCY ONLY.
Stage 2 documents are in draft and may be subject to change prior to Invitation to Tender.
The Contractor must have a clear understanding of the contract requirements and the organisational needs of NGS.
NEC4 Term Service Contract will be used.
It is a requirement that the Contractor as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certificate (or equivalent) in place throughout the duration of the contract.
Baseline Personnel Security Standards are required under the contract.
All operatives who will be working on NGS sites will be required to hold valid basic disclosure certification.
There is no commitment to a minimum spend over the duration of the contract.
Under this agreement, no minimum spend is guaranteed.
The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required.
In the event of unsatisfactory performance by the successful Contractor and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Contractors.
What the notice asks for
The Facilities Management provider will deliver Soft
The Facilities Management provider will deliver Soft FM Services across NGS estate which comprises of 4 public gallery building and storage facilities across the city of Edinburgh.
Whilst NGS will retain overall strategic control
Whilst NGS will retain overall strategic control, NGS shall delegate the day-to-day management and delivery of the specified Soft FM Services.
The Contractor shall manage the Services in
The Contractor shall manage the Services in support of NGS’s business aims and objectives.
The Contractor shall have full responsibility
The Contractor shall have full responsibility for the delivery of all Services whether by directly employed personnel or sub-contracted personnel.
The Contractor must have a clear understanding
The Contractor must have a clear understanding of the contract requirements and the organisational needs of NGS.
Sentences from the notice that state an obligation, surfaced automatically and shown in the order they appear. Not an exhaustive list — always confirm against the tender documents.
What this notice demands of you
1 named in obligation language, 0 mentioned. Each one is quoted from the notice.
It is a requirement that the Contractor as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certificate (or equivalent) in place throughout the duration of the contract.
Matched against the notice text, so this is a floor — the tender pack will demand things the notice never mentions. “Says must” means the quoted sentence itself used obligation language; anything ambiguous is left as a mention.
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- OCID
- ocds-h6vhtk-04597a
- Stage
- award · Awarded
- Source
- Find a Tender
- Buyer ref
- 005795-2025
Contains public sector information licensed under the Open Government Licence v3.0. Source data © Crown copyright.
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