Regulatory Case Management and Integrated Document Management Solution
£2,133,333 — stated in the notice
The procurement contact named on the official notice.
This is a large award for IT Services — above three-quarters of comparable contracts. Based on 36,449 valued IT Services tenders in our corpus.
London Borough of Barnet publishes IT Services work continuously — 5 notices, roughly one every 88 days. This is a stream to watch, not a cycle to wait for.
41% of London Borough of Barnet’s awards go to a supplier it has used before.
Which is the argument for getting on the list rather than winning this one. The incumbent is rarely the last winner — it is the roster. See the retention odds by category →
The London Borough of Barnet is undertaking Pre-Market Engagement (PME) to gather insights and inform its procurement strategy for a comprehensive regulatory case management solution with integrated electronic document and records management capabilities.
This solution will support multiple council services by streamlining workflows, ensuring compliance, and improving user experience.
Purpose of Engagement: Assess market capability and interest, Gather feedback on proposed service requirements, Understand innovation and best practices, Inform the final procurement approach.
Scope of Services: Our current platform supports end-to-end case management and document handling across the following service areas: Planning Building Control Gazetteer (LLPG/LSG) Public Protection (including Community Safety, Counter Fraud, Environmental Health, Food Safety, Scientific Services, Trading Standards) Commercial and Property Licensing Housing Regulatory Services The future solution should deliver: Integrated case and document management for Regulatory Services.
Workflow automation to improve efficiency and compliance.
Robust search and retrieval capabilities, including metadata and Gazetteer integration.
Scalable architecture (cloud-native or SaaS preferred) with strong security and accessibility compliance.
Interoperability with existing council systems (GIS, CRM, finance, and reporting tools).
Online license application and payment functionality, as well as mobile inspection solutions Ideally a full Gazetteer Management System solution including: Full GMS solution for LLPG and LSG Type 3 LSG (including ASD) Commitment to ensuring solution keeps pace with requirements and best practice to allow authority to deliver compliant LLPG and LSG commitments under DSA Ability to maintain BLPU provenance polygons Efficient workflows including batch process for updating multiple properties based on common address change scenarios Comprehensive access to authority (and relevant database tables) data to support bespoke data extraction and reporting (expectation of select access to database tables and views, or comprehensive API) Ability to store a limited number of local (non-DTF field) data including officer notes If not a full GMS solution, then: BS7666 compliant gazetteer tool for use by system modules Automation of imports and updates, both Full and sequential Change Only Updates, in latest DTF specification Commitment to maintain gazetteer tool in line with national best practice and specifications Solution for non-DTF data use including BLPU provenance polygons Supplier Engagement.
We want to hear from a range of suppliers, including local and national SMEs, to ensure a best-value mix and assess the benefits and dis-benefits of different delivery models.
This includes: A like-for-like replacement for our current integrated platform.
Modular or disaggregated approaches that deliver case management and document management capabilities across one, several, or all of the above service areas.
Suppliers should demonstrate: Proven experience in delivering regulatory case management solutions for local authorities.
Integrated Electronic Document & Records Management (EDRMS) functionality.
Compliance with UK data protection, accessibility, and security standards.
Innovation in areas such as cloud deployment, AI-assisted document classification, and user experience design.
Contract Details Estimated Total Value: Up to £266k annually Contract Term: To be determined as part of pre-market exercise.
Current contract is a 3-year term, though end solution may be multiple call-off contracts.
Engagement Process: Supplier Engagement Event: Tuesday 3 February 2026 2pm – 4pm via Microsoft Teams.
Interested suppliers should confirm their participation in the Supplier Engagement Event by midday Monday 2nd February to Joshua Henry Joshua.Henry@Barnet.gov.uk.
Please ensure Email subject is named 'Regulatory Case Management Pre Market Engagement Event' To view this notice, please click here: https://londonbarnet.delta-esourcing.com/delta/viewNotice.html?noticeId=1006800540
What the notice asks for
The London Borough of Barnet is undertaking
The London Borough of Barnet is undertaking Pre-Market Engagement (PME) to gather insights and inform its procurement strategy for a comprehensive regulatory case management solution with integrated electronic document and records management capabilities.
This solution will support multiple council services
This solution will support multiple council services by streamlining workflows, ensuring compliance, and improving user experience.
The future solution should deliver
The future solution should deliver:.
Integrated case and document management for Regulatory
Integrated case and document management for Regulatory Services.
Robust search and retrieval capabilities, including metadata
Robust search and retrieval capabilities, including metadata and Gazetteer integration.
Sentences from the notice that state an obligation, surfaced automatically and shown in the order they appear. Not an exhaustive list — always confirm against the tender documents.
What this notice demands of you
1 named, none in explicit obligation language. Each one is quoted from the notice.
BS7666 compliant gazetteer tool for use by system modules
Matched against the notice text, so this is a floor — the tender pack will demand things the notice never mentions. “Says must” means the quoted sentence itself used obligation language; anything ambiguous is left as a mention.
Skills, tools & certifications
Detected from the notice — the capabilities and credentials this bid calls for. Click one to see who wins that work.
Make the case to bid
Reveal who to approach at London Borough of Barnet, and generate a go-to-market strategy from their news, accounts and people.
Free to start. Named contacts come from published notices; the strategy is generated from the buyer’s news, accounts and people.
The full intelligence dossier
Our agent reads London Borough of Barnet’s accounts, hunts live signals, finds the people who decide — and hands you a bid strategy plus a go-to-market influence plan, including what your team should post this week. You approve every paid step.
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- OCID
- ocds-h6vhtk-060a0f
- Stage
- planning · Planning
- Source
- Find a Tender
- Buyer ref
- 004858-2026
Contains public sector information licensed under the Open Government Licence v3.0. Source data © Crown copyright.
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