University of Portsmouth Higher Education Corporation
Supply, Installation and Operation of an Occupancy Sensor and Monitoring Solution
£1,350,000 — stated in the notice, including VAT
The procurement contact named on the official notice.
The submission route named on the official notice.
This sits in the upper-middle of the Security, Defence & Safety Equipment band — a substantial contract for the sector. Based on 4,182 valued Security, Defence & Safety Equipment tenders in our corpus.
University of Portsmouth Higher Education Corporation has published 104 notices across all categories, and 25% of its awards go to a supplier it has used before.
Which is the argument for getting on the list rather than winning this one. The incumbent is rarely the last winner — it is the roster. See the retention odds by category →
The University of Portsmouth operates from a multi-building urban campus in the centre of Portsmouth, with a diverse estate comprising teaching spaces, laboratories, offices, research facilities, student services and social spaces.
The University does not currently have a systematic, data-driven understanding of how its buildings and rooms are used.
Timetabling data tells us when spaces are scheduled, but not whether anyone is in them, or how many people are present compared to room capacity, and whilst we monitor attendance in certain sessions this relies on physical registration by identity card and reader resulting in a high degree of inaccuracy.
This gap has two practical consequences: • Energy waste: spaces are being heated, lit and ventilated regardless of whether they are occu-pied.
Without occupancy data, the University cannot identify which spaces are consuming energy unnecessarily or target interventions effectively. • Space planning based on assumptions: decisions about room allocation, timetabling, and future estate investment are made without reliable utilisation evidence.
The University needs accurate, granular data to make better decisions about how its estate is used.
The University seeks to address both problems by deploying an occupancy sensor and monitoring solution across an initial set of campus buildings.
The solution will provide real-time and historical data on room-level occupancy and headcount, accessible through a web-based reporting portal and integrated with the University's existing data analytics environment.
What the notice asks for
The solution will provide real-time and historical
The solution will provide real-time and historical data on room-level occupancy and headcount, accessible through a web-based reporting portal and integrated with the University's existing data analytics environment.
Sentences from the notice that state an obligation, surfaced automatically and shown in the order they appear. Not an exhaustive list — always confirm against the tender documents.
What it takes to bid this
Typical UK bid effort for the £1m–£10m band — an estimate, not a quote.
Qualify & bid/no-bid ~10% · SQ / PQQ ~20% · Written response ~55% · Review & presentation ~15%
Typical for this category — confirm against the ITT pack
- Show at bidComparable references / case studies
- Hold at bidFinancial standing (accounts, often ~2× contract value turnover)
- Hold at bidInsurance cover (PL / EL, often PI)
- Show at bidSocial value commitments
Hold at bid = pass/fail conditions of participation. Show at bid = scored in the quality response. Plan for delivery = contract obligations from day one.
Make the case to bid
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- OCID
- ocds-h6vhtk-06f99c
- Stage
- tender · Open
- Source
- Find a Tender
- Buyer ref
- 087083-2026
Contains public sector information licensed under the Open Government Licence v3.0. Source data © Crown copyright.
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