OpenStage · tender 898 days to close

Digital Preservation Systems DPS

IT ServicesCPV 72910000

Value£10.0m

Deadline19 Feb 2029

Published19 Jan 2024

RegionNationwide

Timeline

Published 19 Jan 2024898 days leftCloses 19 Feb 2029

Who to contact

Clare Nurton

procurement@jisc.ac.uk

+44 3003002212

The procurement contact named on the official notice.

How to submit

Open the submissions portal

The submission route named on the official notice.

Contract value in context

£10.0mtotal contract value

median £120k

this tender£0£10.8m

This is a large award for IT Services — above three-quarters of comparable contracts. Based on 36,449 valued IT Services tenders in our corpus.

When this comes round again

Jisc publishes IT Services work continuously — 30 notices, roughly one every 33 days. This is a stream to watch, not a cycle to wait for.

63% of Jisc’s awards go to a supplier it has used before.

Which is the argument for getting on the list rather than winning this one. The incumbent is rarely the last winner — it is the roster. See the retention odds by category →

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The brief

The Dynamic Purchasing System is being established by Jisc to provide Digital Preservation System solutions to institutions.

Institutions generate, consume and keep enormous amounts of Digital Information (“Data”).

In order to ensure the long-term sustainability and access to such Data, institutions make use of Digital Preservation (DP) systems to keep the Data both safe (bit preservation) and usable.

Digital preservation is a relatively complex process requiring significant storage and processing power.

This DPS will enable HEIs and other institutions to be able to efficiently procure Digital Preservation Systems in a way that is compliant with the Public Contract Regulations 2015.

Requirements

What the notice asks for

The Dynamic Purchasing System is being established

The Dynamic Purchasing System is being established by Jisc to provide Digital Preservation System solutions to institutions.

In order to ensure the long-term sustainability

In order to ensure the long-term sustainability and access to such Data, institutions make use of Digital Preservation (DP) systems to keep the Data both safe (bit preservation) and usable.

This DPS will enable HEIs and other

This DPS will enable HEIs and other institutions to be able to efficiently procure Digital Preservation Systems in a way that is compliant with the Public Contract Regulations 2015.

Sentences from the notice that state an obligation, surfaced automatically and shown in the order they appear. Not an exhaustive list — always confirm against the tender documents.

The gates

What this notice demands of you

1 named, none in explicit obligation language. Each one is quoted from the notice.

Dynamic Purchasing System (DPS)Frameworks & routes to market

The Dynamic Purchasing System is being established by Jisc to provide Digital Preservation System solutions to institutions.

Matched against the notice text, so this is a floor — the tender pack will demand things the notice never mentions. “Says must” means the quoted sentence itself used obligation language; anything ambiguous is left as a mention.

What it takes to bid this

45–80 daysof bid-team effort

£30.8k–£54.8kat typical UK bid-team rates

Typical UK bid effort for the £10m+ band — an estimate, not a quote.

Qualify & bid/no-bid ~10% · SQ / PQQ ~20% · Written response ~55% · Review & presentation ~15%

Typical for this category — confirm against the ITT pack

Hold at bidCyber Essentials Plus (often mandatory for gov IT)
Hold at bidISO 27001 (information security)
Plan for deliveryData protection / DPIA readiness
Show at bidComparable references / case studies
Hold at bidFinancial standing (accounts, often ~2× contract value turnover)
Hold at bidInsurance cover (PL / EL, often PI)
Show at bidSocial value commitments

Hold at bid = pass/fail conditions of participation. Show at bid = scored in the quality response. Plan for delivery = contract obligations from day one.

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Source & provenance