THE DAVID ROSS EDUCATION TRUST
Provision of a Human Resources Information System and Payroll Service
£1,600,000 — stated in the notice
The procurement contact named on the official notice.
The submission route named on the official notice.
This is a large award for Software & IT Systems — above three-quarters of comparable contracts. Based on 30,286 valued Software & IT Systems tenders in our corpus.
THE DAVID ROSS EDUCATION TRUST has published 11 notices across all categories, and 27% of its awards go to a supplier it has used before.
Which is the argument for getting on the list rather than winning this one. The incumbent is rarely the last winner — it is the roster. See the retention odds by category →
David Ross Education Trust is inviting tenders for the implementation and ongoing provision of a secure, modern and user-friendly Human Resources Information System and payroll solution.
The solution will support approximately 2,200 employees across the Trust's 36 academies and central functions.
It must support the full employee lifecycle and the accurate, timely and compliant operation of payroll.
The requirement includes: core HR and employee record management; payroll calculation, processing and statutory reporting, including Teachers' Pension Scheme and multiple Local Government Pension Scheme arrangements; employee and manager self-service; recruitment, onboarding and employee lifecycle processes; absence, leave and contractual change management; workflows, approvals, reporting and management information; integration and secure data exchange; data migration, configuration, testing, training and implementation; security, data protection, business continuity and disaster recovery; and ongoing support, maintenance, system updates and service management.
The Trust will continue to operate payroll through its in-house payroll team.
The contract will be for a maximum period of ten years, with break options available to the Trust at the end of years five and eight.
Tenders will be evaluated on the basis of 60% quality and 40% price.
The Trust may invite shortlisted bidders to participate in a supplier demonstration as part of the evaluation process.
All tender documents, communications, clarification questions and submissions must be managed through the InTend portal.
The deadline for tender submissions is 09:00 BST on 19 October 2026.
What the notice asks for
The solution will support approximately 2,200 employees
The solution will support approximately 2,200 employees across the Trust's 36 academies and central functions.
It must support the full employee lifecycle
It must support the full employee lifecycle and the accurate, timely and compliant operation of payroll.
Integration and secure data exchange
integration and secure data exchange;.
Data migration, configuration, testing, training and implementation
data migration, configuration, testing, training and implementation;.
Ongoing support, maintenance, system updates and service
ongoing support, maintenance, system updates and service management.
Sentences from the notice that state an obligation, surfaced automatically and shown in the order they appear. Not an exhaustive list — always confirm against the tender documents.
What it takes to bid this
Typical UK bid effort for the £1m–£10m band — an estimate, not a quote.
Qualify & bid/no-bid ~10% · SQ / PQQ ~20% · Written response ~55% · Review & presentation ~15%
Typical for this category — confirm against the ITT pack
- Hold at bidCyber Essentials Plus (often mandatory for gov IT)
- Hold at bidISO 27001 (information security)
- Show at bidComparable references / case studies
- Hold at bidFinancial standing (accounts, often ~2× contract value turnover)
- Hold at bidInsurance cover (PL / EL, often PI)
- Show at bidSocial value commitments
Hold at bid = pass/fail conditions of participation. Show at bid = scored in the quality response. Plan for delivery = contract obligations from day one.
Make the case to bid
Reveal who to approach at THE DAVID ROSS EDUCATION TRUST, and generate a go-to-market strategy from their news, accounts and people.
Free to start. Named contacts come from published notices; the strategy is generated from the buyer’s news, accounts and people.
The full intelligence dossier
Our agent reads THE DAVID ROSS EDUCATION TRUST’s accounts, hunts live signals, finds the people who decide — and hands you a bid strategy plus a go-to-market influence plan, including what your team should post this week. You approve every paid step.
Five included while we’re in beta, and the agent asks before it spends on any paid step.
- OCID
- ocds-h6vhtk-06faa1
- Stage
- tender · Open
- Source
- Find a Tender
- Buyer ref
- 087542-2026
Contains public sector information licensed under the Open Government Licence v3.0. Source data © Crown copyright.
Who wins this kind of work
The suppliers and buyers around this opportunity — drawn from official award data. Drag to orbit; click a node to explore.
Top suppliers & buyers in Software & IT Systems
THE DAVID ROSS EDUCATION TRUST’s tender network