Graduation Venue and Events Management

De Montfort University has a requirement for a suitable - and suitably-sized - venue to hire to host graduation ceremonies, along with a suitably qualified and experienced Event Management Production service for the planning, production and delivery of graduation services, as described in the Specification, to include on the day management and event production of each ceremony.

For clarification, it is intended to contract with a single supplier for provision of these services.

The current annual spend on these services is around £332k ex.VAT, in an approximate split of c.£145k for Winter graduations, c. £187k for Summer graduations; it is anticipated that the current broad level of activity will continue for the proposed duration of the new contract(s).

Current contract for these services will expire on 29th February 2028 and new service provision is therefore required from 1st March 2028. It is anticipated that contract(s) will be awarded for an initial approximate three-year period to 28th February 2031 with the potential opportunity to extend for up to a further two years for a maximum five-year duration, anticipated maximum end date 28th February 2033 (any extension will be offered based on available budget, supplier performance and continuing business need - and in all cases at the sole discretion of the University).