Real-Time Location System Preliminary Market Engagement

Real-Time Location System (RTLS)

Preliminary Market Engagement Notice

Leeds Teaching Hospitals NHS Trust (LTHT) intends to undertake a Preliminary Market Engagement (PME) exercise in relation to a potential requirement for a Real-Time Location System (RTLS).

Purpose of the Market Engagement

The purpose of this Preliminary Market Engagement is to:

• provide interested suppliers with an overview of the Trust's high-level requirements;

• understand the solutions, technologies and capabilities currently available in the market;

• obtain supplier feedback and market insight to help inform the Trust's requirements; and

• support the Trust in considering its potential future procurement strategy and approach.

The Trust is interested in engaging with suppliers that provide Real-Time Location System (RTLS) solutions, sometimes referred to as Real-Time Tracking Systems.

RTLS technology can be used to automatically identify and track the location of assets, equipment, inventory and, where appropriate, people in real time. Through this engagement, the Trust wishes to develop its understanding of available solutions and how these may support its operational requirements.

Supplier Market Engagement Webinar:

As part of the Preliminary Market Engagement exercise, the Trust intends to hold a virtual supplier engagement webinar as follows:

Date: Wednesday, 11 November 2026

Time: 1:00 pm to 3:00 pm

Location: Microsoft Teams

Suppliers wishing to participate should email the Trust and provide:

• the name of their organisation;

• the names of up to two (2) representatives who will attend; and

• the email address of each nominated representative.

Following registration, the Microsoft Teams invitation will be issued directly to the nominated representatives.

About Leeds Teaching Hospitals NHS Trust

Leeds Teaching Hospitals NHS Trust is one of the largest and busiest acute hospital trusts in the UK. The Trust has a budget of approximately £1.7 billion, employs more than 25,000 staff, and treated more than 1.7 million patients last year.

The Trust's hospital sites include:

• Leeds General Infirmary (LGI), including Leeds Children's Hospital and Leeds Dental Institute;

• St James's University Hospital (SJUH), including Leeds Cancer Centre;

• Seacroft Hospital;

• Wharfedale Hospital; and

• Chapel Allerton Hospital.

Important Information

This notice relates to Preliminary Market Engagement only and does not constitute the commencement of a formal procurement or competitive tendering process.

Participation or non-participation in this market engagement will not, in itself, confer any advantage or disadvantage on any supplier in relation to any potential future procurement exercise.

The Trust is not committed to commencing a procurement process following this engagement. Any future procurement opportunity will be subject to the Trust's governance requirements and the applicable procurement rules.