Servicing & Maintenance of L&Q Ventilation Systems

Procurement Title

Servicing and Maintenance of L&Q Ventilation Systems (MVHR and Communal & Car Park)

Procurement Description

London & Quadrant Housing Trust (L&Q) invites tenders from suitably qualified and experienced suppliers for the provision of servicing, maintenance and reactive repair services for ventilation systems across its housing stock.

The requirement covers Mechanical Ventilation with Heat Recovery (MVHR) systems and Communal and Car Park ventilation systems and includes planned servicing, responsive repairs, out‑of‑hours response, compliance activities and associated reporting.

The procurement is being conducted as a single exercise under the Open Procedure in accordance with the Procurement Act 2023 and is structured into two technical Lots aligned to different ventilation system types:

Lot 1 – Mechanical Ventilation with Heat Recovery (MVHR) systems

Lot 2 – Communal and Car Park ventilation systems

Bidders may submit a Tender for one Lot or both Lots; however, a supplier may be awarded a maximum of one Lot. Each Lot will be evaluated independently.

There are cross‑Lot operational requirements which will apply where relevant, including unified reporting, Arena defect logging, first‑touch make‑safe obligations and escalation service level agreements.

Procedure Type

Open Procedure under the Procurement Act 2023.

Lots

This procurement is divided into Lots.

Lot 1: Mechanical Ventilation with Heat Recovery (MVHR) systems

Lot 2: Communal and Car Park ventilation systems

Each Lot will be evaluated and awarded separately. A supplier may be awarded a maximum of one Lot.

Estimated Contract Values

The estimated total contract values (inclusive of all extensions) are:

Lot 1: £4,550,000

Lot 2: £900,000

These values are indicative only and do not constitute a commitment by the Authority.

Contract Duration

The anticipated contract durations are:

Lot 1: Initial term of three (3) years, with the option to extend by up to two (2) further periods of one (1) year each.

Lot 2: Initial term of five (5) years, with the option to extend by up to two (2) further periods of two (2) years each.

Extensions are at the sole discretion of L&Q.

Form of Contract

JCT Measured Term Contract 2024, with Lot‑specific contract documentation issued as part of the tender pack.

Award Criteria

The contract(s) will be awarded on the basis of the Most Advantageous Tender.

Evaluation will be based on a combination of quality and price criteria.

Submission Information

Tender documents are available electronically via the Authority’s e‑tendering portal.

Suppliers must submit responses in accordance with the instructions set out in the Invitation to Tender.