Door locks, and 'key' management system

The University of Chichester is seeking to establish a partner to work with us to converge our current door lock solutions to integrated (lock) solutions with a long life span, with relevant, convenient and easy to use, standards based methods for current and future generations for staff, students, customers and visitors. This means that we are interested to consider flexible, multiple-token solutions including operation through mobile phones and biometrics. Ideally this would be with minimised, low maintenance devices and controllers and minimal cabling to infrastructure to each door.

The University is a forward looking institution with a rich history that goes back to the 1839. There are around 110 buildings in total, some of which are interconnected or in clusters. Of these, some are modern, but there are also buildings whose construction pre-dates the University. Most buildings are located on the University's two campuses, with off campus student residences Stocksbridge (+405 rooms) and Fishbourne (+134 rooms). These buildings are variously used for teaching, student accommodation and administering the University, but also for public access and bookable facilities (sports halls etc) and hosts conferencing, sports, and other events.

Premises are secured with a range of facilities, from hard (physical key) locks, but also (and increasingly) e-locks. These have developed over time, and with different solutions, across locks that enable internal and external facing doors, powered doors, and facilities such as parking barriers.

Over time, we aim to bring together the governance and allocation of soft 'keys' (tokens/credentials), with ease of allocation, integrity, and of course rapidity and automation for terminating access, in a robust, easy to use and coherent (single) management system.

Updating the student room's doors is our first priority, and we anticipate transitioning over locks and management. Usability, future-reproofing, security, any-time any-place and ease of use for operating the management system are key factors. Our general design principles are around, simplification, standardising, low maintenance, security, and supportability and are very much reflective of sustainability in all supply, materials, operation, and longevity.

Full details of our requirements are available in the tender documents.

There is no need to notify the University with your 'Expression of Interest' as all tender documents, Questions and Answers are open to all bidders. But please do send your completed submission, including contact details in Section 1, and responses to sections 2 AND 3, to the University by the closing date of 31st July 2024 at 12:00 (Noon), to tenders@chi.ac.uk.

Please note, we do not accept submissions via file transfer sites. tenders@chi.ac.uk accepts emails and attachments of up to 35MB and it is acceptable to submit in more than one email.