Leigh Academies Trust - Cleaning Tender

Leigh Academies Trust:

Leigh Academies Trust (LAT) is one of the country’s largest and most-established multi-academy trusts operating across Kent, Medway and South East London. It contains primary, secondary and special academies and is highly inclusive and successful. Our mission is to deliver “education for a better world” by ensuring that young people in our academies have an excellent start in life regardless of their background or ability.

Further information regarding the Trust can be obtained here: https://leighacademiestrust.org.uk/

Tender information:

The successful tenderer will be required to provide excellent cleaning services at 31 (across 35 sites.) of the 33 Academies across LAT.

The contract term being tendered is for 3 years, from 01/08/2027 – 31/07/2030. There is an option for a further extension period for up to two additional years to 31/07/2032.

LAT are tendering their cleaning services in 3 geographical ‘lots’ as per:

Lot 1: East Kent

8 primary academy sites

4 secondary academy sites

2 SEN academy sites

Lot 2: North Kent/London

4 primary academy sites

7 secondary academy sites

Lot 3: Mid Kent

4 primary academy sites

4 secondary academy sites

1 SEN academy sites

1 nursery site

Further details of specific schools within each Lot are provided on page 6 of the PSQ document.

You are invited to express interest and complete a Procurement Specific Questionnaire for any combination of 1, 2 or all 3 Lots.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the academies. This includes both core term time cleaning and periodic deep cleaning throughout the year.

LAT is keen to secure a high quality cleaning service whereby students at their academies are able to enjoy excellence in education, supported by excellently kept facilities.

LAT expects high levels of productivity to be delivered by the cleaning staff at all times, plus a tightly managed service that is delivered via a management style that supports, encourages and develops the cleaning staff.

The academies are keen for a body of cleaning staff that feels ‘part of the academy’ where the contractor is tasked with developing this academy level relationship at both staff and management level. Each academy will work to a baseline specification. Bidding contractors will then be asked to cost a suite of ‘additional extra’ cleaning items which each school can then choose whether to add to their specification or ‘call off’ on and as needed basis.

LAT is not obliged to accept the lowest price submitted for this tender, rather they are keen to secure best value from this contract and to deliver best value to its academies and students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. LAT seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). This will include a credit check on your company. At the conclusion of stage 1, a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Selection of tenderers from stage 1 will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 40% price and 60% quality.

Value of contract:

The annual value of the current contract is

Lot 1 annual cost - £1,493,075 (£7,465,375 over 5 years)

Lot 2 annual cost - £1,972,342 (£9.861.710 over 5 years)

Lot 3 annual cost - £1,403,716 (£7,018,580 over 5 years)

Therefore the value of this contract for all Lots over the maximum 5 year contract period is £24,345,665

The contract shall be a ‘fixed price contract’ with invoices raised monthly to the Trust.

Additional requirements and information:

●LAT has a minimum requirement for a contractor’s employers' liability and public liability insurances of £10 million

●The minimum annual turnover that your company must have achieved to be considered for this opportunity is £5 million for each Lot you have applied for

●There are incumbent cleaning staff currently within the Local Government Pension Scheme

●The cleaning services are currently contracted to Purgo, with one school (Minster) currently employing their cleaning staff in house (managed by Purgo)

●Please note this is a growing Trust and any other academies that may join the Trust during the tenure of this new cleaning contract may, at the Trust’s discretion, be added to this contract.

●Please note that the successful tenderer will be required to pay the RIVA tender fee for this project directly to RIVA, upon their contract award.

●The client reserves the right not to appoint by way of conclusion of this project.

For more information about this opportunity, please visit the eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Kent:-School-cleaning-services./5C4BE4R9JR

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/5C4BE4R9JR