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Maintenance of Parish Green Spaces in Exminster

Agriculture & ForestryCPV 77000000 77300000

ValueValue not published

Deadline11 Sept 2026

Published20 Aug 2026

RegionNationwide

Timeline

Published 20 Aug 202615 days leftCloses 11 Sept 2026

When this comes round again

We haven’t measured a rhythm for Exminster Parish Council in Agriculture, Forestry & Horticulture yet — so we’re not going to guess at one.

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The brief

Exminster Parish Council (the "Council") owns over nine hectares of public green space at more than a dozen locations within the parish which requires regular and proactive maintenance.

In addition, it also provides additional grass cuts to the verge sides and footpaths managed by Devon County Council and play areas managed by Teignbridge District Council.

The Parish Council has published policies which mandate that its green spaces are managed in an environmentally friendly manner and prohibits the use of pesticides on soft surfaces.

The Council is now seeking expressions of interest from qualified and experienced contractors for the maintenance of these green spaces.

This RFI is intended to gather information to help the Council understand the capabilities, experience, and interest of potential service providers.

Scope of Services The maintenance services may include, but are not limited to: • Grass cutting, collection and strimming • Hedge trimming and pruning • Maintenance of flower beds and planters • Weed control • Small tree planting & maintenance • Watering • Riparian water work along the length of a brook to remove debris and allow free flow • Disposal Submission Requirements Interested contractors are invited to submit the following information: • Company name, address, and contact details • Overview of relevant experience and qualifications • List of equipment and resources available • The number of people employed, and whether any subcontractors are utilised • References from similar contracts (preferably with other councils or public bodies) • Confirmation of insurances held and any relevant certifications (e.g., public liability, waste carrier license, chemical handling) • Any additional services offered over and above those listed in the Scope of Services above.

Evaluation and Next Steps This RFI is for information-gathering purposes only and does not constitute a solicitation or offer to contract.

Based on the responses received, the Parish Council may issue a formal Invitation to Tender (ITT) at a later date.

Submission Instructions Please send your response by 11 September 2026 to: groundsmaintenance@exminsterparishcouncil.gov.uk

The gates

What this notice demands of you

2 named, none in explicit obligation language. Each one is quoted from the notice.

Employers' / public liability insuranceFinancial standing & cover

Confirmation of insurances held and any relevant certifications (e.g., public liability, waste carrier license, chemical handling)

Environmental permit / waste carrier licenceRegulator registrations

Confirmation of insurances held and any relevant certifications (e.g., public liability, waste carrier license, chemical handling)

Matched against the notice text, so this is a floor — the tender pack will demand things the notice never mentions. “Says must” means the quoted sentence itself used obligation language; anything ambiguous is left as a mention.

What it takes to bid this

10–22 daysof bid-team effort

£6.8k–£15.1kat typical UK bid-team rates

Compressed window — start the same week

Typical UK bid effort for the value not published — mid-band assumed band — an estimate, not a quote.

Qualify & bid/no-bid ~10% · SQ / PQQ ~20% · Written response ~55% · Review & presentation ~15%

Stated in this notice

Hold at bidInsurance cover (PL / EL / PI)“…and any relevant certifications (e.g., public liability, waste carrier license, chemical handling) • Any additional services offered over and above those listed in the Scope of Services above. Evaluation and Next…”
Show at bidComparable references / case studies“…ther any subcontractors are utilised • References from similar contracts (preferably with other councils or public…”

Typical for this category — confirm against the ITT pack

Hold at bidSSIP-family accreditation
Hold at bidWaste carrier / pesticide / arboricultural certifications as relevant
Hold at bidFinancial standing (accounts, often ~2× contract value turnover)
Hold at bidInsurance cover (PL / EL, often PI)
Show at bidSocial value commitments

Hold at bid = pass/fail conditions of participation. Show at bid = scored in the quality response. Plan for delivery = contract obligations from day one.

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Buyer intelligence

Make the case to bid

Reveal who to approach at Exminster Parish Council, and generate a go-to-market strategy from their news, accounts and people.

Free to start. Named contacts come from published notices; the strategy is generated from the buyer’s news, accounts and people.

Deep dive · beta

The full intelligence dossier

Our agent reads Exminster Parish Council’s accounts, hunts live signals, finds the people who decide — and hands you a bid strategy plus a go-to-market influence plan, including what your team should post this week. You approve every paid step.

Five included while we’re in beta, and the agent asks before it spends on any paid step.

Source & provenance