Stone Walling at Milton Road Cemetery in Weston-super-Mare

Weston-super-Mare Town Council is seeking Expressions of Interest (EOI) from suitably experienced and qualified companies for Collapsed Stone Walling at Milton Road Cemetery with an estimated value of £75,000. The purpose of this project is to rebuild a section of a retaining wall at the Milton Road Cemetery in Weston super Mare. The wall is in the Weston Super Mare Conservation area. The project aims are to: Rebuild a collapsed section of stone retaining wall with improved stability and matching the existing appearance.

The company will need to have proven and demonstrated experience in similar projects and the wide-ranging skill bases to achieve the various elements of the contract which include providing temporary support to retained ground, demolishing and removing collapsed and unstable sections of stone walling, carefully salvaging and setting aside stone for reuse, constructing new concrete foundations, installing drainage measures to reduce pressure on the retaining structure, and reconstructing the stone wall to replicate its existing character and appearance.

It is the intention of the Town Council to assess the tender submissions through the use of a quality matrix weighted, 60% to the cost and 40% to the Quality.

Weston-super-Mare Town Council are using a notifiable below threshold under the Procurement Act 2023 - UK4 - Tender Notice. This process will consist of two stages:

• Stage 1 - Expression of Interest (current)

• Stage 2 - Tender stage

All companies and organisations who meet the requirements of the Stage 1 criteria set out below, will be provided with tender documents, following the conclusion of the expression of interest period.

INDICATIVE PROGRAMME

Process Date

Expression of interest Deadline 12 noon - 06/11/2026

Checks/evaluation of expressions of interest and confirmation of tender list 09/11/2026

Tender packs to go out 16/11/2026

tender deadline 18/12/2026

Tender Analysis 04/01/2027-15/01/2027

Amenities, Culture and Leisure Committee 25/01/2027

Notification of award 26/01/2027

Works start February 2027

Dates are indicative and may be adjusted.

COUNCIL REQUIREMENTS

Companies from whom Weston-super-Mare Town Council procure goods and services must demonstrate that all practicable steps are being taken to allow equal access and equal treatment in employment and service delivery, as appropriate to the nature of the contract. Following a decision made by Weston-super-Mare Town Council in July 2020, the Council is committed to working with Contractors who pay the Real Living Wage to their employees.

Companies from whom Weston-super-Mare Town Council procure goods and services must be able to demonstrate an excellent Health and Safety record, accordingly contractors that cannot demonstrate an excellent record, free from enforcement action, will not be considered. Contractors must also be able to demonstrate how they provide social value with the work being carried out, within parameters set out by the Town Council.

Weston-super-Mare Town Council will evaluate the Expression of Interest submissions received, and shortlist qualifying companies to invite tenders for the project. Registration of interest does not imply inclusion on the tender list. Tender documents will be issued 16/11/2026, work is anticipated to start February 2027.

EVALUATION & ASSESSMENT OF EXPRESSION OF INTEREST

The evaluation will be in accordance with the following criteria, a fail under the Health and Safety criteria will automatically result in exclusion from the tender list.

An aggregate of 4 or more fails will automatically result in exclusion from the tender list.

Evaluation Criteria Pass / Fail

Proven experience in redevelopment building works at public sites/buildings Pass / Fail

Financial capability (adequately resourced to undertake the contract works) Pass / Fail

Proven experience working for local authority/town council clients Pass / Fail

Evidence of an excellent Health & Safety Record (no enforcement action under current legislation) Pass / Fail

Confirmation that employees are paid Real Living Wage. Pass / Fail

Resources and availability to tender in November 2026 and commence in February 2027 Pass / Fail

INFORMATION REQUIRED

Interested parties are asked to submit Expressions of Interest to include their:

• Company name, address, contact name, VAT Number and Company registration number

• Company bankers name and account number

• Details of any enforcement action under Health & Safety Legislation

• Brief details of two recent (within last 36 months) similar projects undertaken by the company (Max 1000 words)

• Declaration of any conflicts of interest with elected members or officers of the council.

• Confirmation that the company pays real living wage.

• Confirmation that the company will be able to submit a tender and should they be successful, commence work February 2027

Expressions of Interest should be sent no later than 12 noon on 06/11/2026 to: