Supply of One New Medium Sized Low Emission Panel Van

SUPPLY OF ONE NEW MEDIUM SIZED LOW EMISSION PANEL VAN

Lot 1: Plug in Hybrid Electric Vehicle, PHEV

Lot 2: Battery Electric Vehicle, BEV

Estimated contract value: approximately £45,000 excluding VAT

Closing date: 12 noon, Friday 23rd October 2026

Hythe and Dibden Parish Council invites tenders from suitably qualified vehicle suppliers for the supply, first registration and delivery of one new medium sized low emission panel van.

The Council is seeking a vehicle broadly equivalent in size and operational capability to a Ford Transit Custom L1 H1. The reference to the Ford Transit Custom is provided solely as an indication of the approximate size and operational characteristics required. Equivalent vehicles from other manufacturers will be considered.

The procurement is divided into two Lots:

Lot 1: Plug in Hybrid Electric Vehicle, PHEV

Lot 2: Battery Electric Vehicle, BEV

Suppliers may tender for either Lot or both Lots. The Council intends to purchase one vehicle only and will award either Lot 1 or Lot 2.

Required specification

The principal requirements include:

Medium sized panel van

New and previously unregistered

Minimum three seats including driver

Overall length approximately 5,050 mm

Overall height approximately 2,000 mm

Loadspace length approximately 2,600 mm or greater

Loadspace volume approximately 5.5 m³ or greater

Minimum payload 900 kg

Side and rear loading access

White

Moulded load floor liner or equivalent durable protection

Ply lining or equivalent durable load compartment protection

Tyre repair kit, spare wheel or suitable manufacturer equivalent

PHEV vehicles must have a manufacturer's published electric only range of at least 30 miles.

BEV vehicles must be capable of AC charging and DC rapid charging.

Full mandatory and evaluation requirements are contained in the tender pack.

Operational and charging requirements

The Council's operational requirements mean that full overnight charging cannot be routinely relied upon.

The vehicle is expected to spend an average of approximately two hours per working day at the Council's workshop, where electric vehicle charging facilities are available. The Council is prepared to consider an upgrade or replacement of the existing charging facility where reasonably necessary for the vehicle offered.

Tenderers must provide details of the charging requirements for their proposed vehicle and identify and price any recommended charging equipment or upgrade.

Price and evaluation

The estimated contract value is approximately £45,000 excluding VAT.

The tendered price must include all costs associated with supply and first registration, including the first registration fee and Vehicle Excise Duty where applicable. VAT must be identified separately.

Tenders will be evaluated on the basis of:

Five Year Whole Life Cost: 45%

Operational Suitability and Specification: 30%

Delivery Commitment: 15%

Warranty, Servicing and Aftersales Support: 10%

Full details of the evaluation methodology are contained in the tender pack.

Part exchange

The Council owns a Nissan NV300, registration HG21 LBU, which it will consider in part exchange.

Suppliers may arrange to inspect the vehicle before submitting a part exchange valuation.

The Council reserves the right not to accept a part exchange offer and to dispose of the existing vehicle separately.

Delivery and timetable

The Council requires the new vehicle to be supplied, registered and available for possession no later than 31st January 2027.

Tenders will be considered by the Council on Thursday 5th November 2026, with notification and contract award intended during the week commencing Monday 9th November 2026, subject to completion of the procurement process.

Tender pack and enquiries

For the tender pack and further information, contact:

Hythe and Dibden Parish Council

The Grove

25 St John's Street

Hythe

Southampton

SO45 6BZ

Website: www.hytheanddibden.gov.uk

Telephone: 02380 841411

For technical enquiries or to arrange an appointment to inspect the current vehicle, contact:

Andrew Sheppard

Email: andrew.sheppard@hytheanddibden.gov.uk

Telephone: 02380 841411

Submission

Completed tenders must be received by The Clerk to the Council no later than:

12 noon on Friday 23rd October 2026 and must be submitted in accordance with the submission instructions contained in the tender pack.

Hythe and Dibden Parish Council does not bind itself to accept the lowest priced tender or any tender and reserves the right not to proceed with the procurement.