TSC/HG070 - AUDIO-COMMUNICATION INSTALLATION WORKS CONTRACT 2022

OVERVIEW

Introduction:

The College recognises that staff and students safety is a top priority and wishes to improve the security of its personnel and visitors by enhancing its security by engaging an appropriately qualified and experienced Contractor to supply, install and maintain a quality Audio-Communication System to various campuses in the College Estate.

Outline Contract Objectives

Contractors will be expected to assist the College in creating and maintaining a safe and clean environment for all students, staff, visitors and contractors, property and buildings within , or situated on, College premises by enabling the College to communicate targeted emergency messages across zoned areas of the College Campuses.

Audio -Communication System installation and maintenance contract Overiew

The College intends to enter into a Contract with an appropriately qualified and experienced Contractor for the provision of high quality Audio-Communication Services including Instant Emergency Messaging and Public Announcements at various College Campuses to optimise campus security, providing accurate messaging information, dispersing groups of students when required, safeguarding mobile phones and internet e-safety, assisting hate crime reporting to support anti-bullying and anti-racism protocols, supporting student services and facilities in general, backing-up conduct guidelines and enhancing security at events and extra-curricular activities by undertaking the following as required

o Design, Supply and Install service for audio-communication at City. Hillsborough and Olive Grove Campuses to provide announcements for:

? Emergency Evacuation

? Priority Messaging

? Mobile application Emergency Services announcements

? Provision of password protected login areas for key personnel

o Maintenance Services at annual and other contractor recommended intervals plus and emergency call-out support service.throughout the Contract Period to the Contract Standard and in a professional, efficient, effective and safe manner, to the reasonable satisfaction of the Employer

? by providing the Service at all times in such a manner as shall promote and enhance the image and reputation of the Employer.

? l employ sufficient staff to ensure that the Service is provided at all times and in all respects to the Contract Standard.

? The duties shall include, but not exclusively, the following

o System Tests on an Annual, Half-Annual, Quarterly and Monthly programme as recommended by the contractor

o Set Up (Risk Assessments based initial review and subsequent interim reviews following minor works as required for the duration of the contract, Equipment Labelling and provision of hard / paper and electronic based log books.as agreed

o Regular Testing to an agreed and specification compliant programme