BP1003 - Surveillance Camera Maintenance Services

Broxtowe Borough Council (the Council) is undertaking this procurement to establish a contract for surveillance camera maintenance services.

The Council is the contracting organisation. However, the Contractor will also provide a fully comprehensive Surveillance Camera Maintenance Service to Newark & Sherwood District, and Ashfield District Council in support of their respective existing surveillance camera systems, as well as Broxtowe Borough Council.

Broxtowe Borough Council (the Council) is seeking to appoint a single camera surveillance maintenance Service Provider to provide the following core services:

• Preventative maintenance of cameras and the Control Room

• Responsive maintenance to faults with cameras, equipment and the Control Room

• Installation, removal, replacement and redeployment of cameras where required

• Camera lens and dome cleaning services

• Possible of provision of capital equipment

• Electrical safety testing of CCTV columns, street cabinets and CCTV structures.

• Street level wireless network nodes/links where installed to transmit or receive video signals

The initial contract period is 36 months; the contract is estimated to commence 1 May 2023 and expire 30 April 2026.

There will be an option to extend the contract for periods of up to 36 months. subject to satisfactory performance and business needs. Maximum contract period is 72 months.

Site Visit

The Council considers that a site visit is not required to the Control Room.

Transfer of Undertakings Regulations 2006 (TUPE)

The current service provider has confirmed that TUPE does not apply.

However, the Council provides no warranty about the accuracy of this information or the actual legal position and therefore makes no representations about the application or non-application of TUPE. Bidders are advised to make their own enquiries by seeking independent professional legal advice on the consequences for them if they are the successful tenderer and the TUPE regulations do apply

Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system). Please search for BP1003.