Facilities Management Services including TUPE

St Gregory's Catholic College ("the Authority") seeks to appoint an experienced Facilities-Management (FM) partner to deliver an integrated hard- and soft-FM service across the College's estate in Bath (postcode BA2 8PA). The successful contractor will assume single-point responsibility for statutory compliance, reactive and planned maintenance, staff management and value-for-money service delivery, in line with the Procurement Act 2023 light-touch regime for above-threshold services.

The contract will support the school's objective of moving from a mixed in-house / multi-supplier model to a single accountable FM solution.

Scope of Services

The Authority expects tenders to cover, as a minimum, the functions listed below:

• TUPE and management of existing staff teams (see Appendix 2) and note core and variant bids

• Waste Management

• Security (inclusion locking and unlocking, as required)

• Grounds Maintenance (including upkeep of sports field)

• Ongoing repairs and maintenance

• Rolling decoration programme

• Energy Management

• Servicing of all Boilers and other Plant

• Porterage services, as required in operational hours

• Management of digitised premises system

• Management of school risk assessments and risk registers

• Asbestos management

• Purchasing of required materials

• Reporting to Senior Leaders and Governors (and any other stakeholders, as required)

• Liaising with other key stakeholders as required (Local Authority; HSE; DFE)

• Full project delivery for minor works

Procurement Procedure:

Notice type: UK4 - Tender notice (light-touch contract).

Procedure: Open procedure (standard 25-day tender period; no reduction applied).

Electronic submission: All documents must be downloaded and returned via the linked e-tender portal.

Evaluation: Most Economically Advantageous Tender (MEAT) - split 50 % Quality / 40 % Price / 10 % Social Value, detailed criteria in the ITT.

Preliminary market engagement: A single supplier meeting was held to scope requirements; information shared has been incorporated into the tender pack in accordance with PA 2023 s.16-17.

Please see Appendix E for an indicative timescale.