The Supply and Delivery of Ice-Cream Products

Bournemouth Borough Council is appointing suppliers for the supply and delivery of Ice Cream products. The suppliers will be required to supply and deliver a quality range of competitively priced Ice Cream products to Bournemouth Council catering outlets. Throughout the contract the Council would want the ability to change products and flavours as new products come into the market, or if demand changes, as well as have the ability to stock different ranges at different sites in order to optimise sales. The supplier will be required to supply free on loan refrigeration equipment as below for all of the sites. This equipment remains in the ownership of the contractor throughout the contract period and will be maintained and serviced by the contractor at no cost to Bournemouth Council.

The Council currently has 13 trading outlets along Bournemouth seafront which the supplier(s) will be required to supply. Some of these sites may move locations along the seafront. The Council may open new sites or close others over the course of the contract. These new sites may not be restricted to the seafront and may be across Bournemouth and neighbouring towns.

The Council also has two more trading outlets that are to be supplied as part of this contract. The Terrace Café that is located in the Town Hall, and a Café that is located in the Bournemouth Learning Centre in Ensbury Park.

The tender has been split into two lots. These are:

Lot 1 - Impulse

Lot 2 -Scoop

The approximate value of the contract is estimated to in the region of £1,100,000 over a five-year contract (3 years + 1 year + 1 year) based on historic data. These figures are given for guidance only and the Council does not guarantee that this value of business will be generated during the period of the Contract. In 2015/2016 Seafront Services expenditure on Impulse and Scoop ice creams was £220,000 pa, split into:

Lot 1 - Impulse £50,000 pa

Lot 2 - Scoop £170,000 pa

Demand for products is not guaranteed as is dependent on sales. The Council does not guarentee any value of contract. We predict that sales will increase over the coming years so the value of the contract could exceed £1.1 million. Therefore, the contract value on the OJEU Contract Notice has been set at £1.5 million.