FCA Payroll Services Re-tender

The FCA is moving to a Workday Solution for its Payroll services. A project was initiated to consider the suitability of the Workday Payroll Module in the context of its existing investment Workday. Following the completion of architectural design, Workday Payroll was selected as the preferred payroll technology.

As a result, the FCA is seeking to appoint a single supplier through this procurement process, in accordance with requirements outlined in document C3695 – FCA ITT Annex A – Statement of Requirements. The appointed supplier must be a Workday Recognised Managed Service Supplier (MSP) and will be responsible for delivering a secure and compliant, fully managed payroll service using the Payroll module in the FCA’s Workday tenant, for all FCA and PSR employees in business as usual (BAU) operations.

The FCA currently uses a commercial off the shelf (COTS), software as a service (SaaS) platform to run its Payroll. The scope of this new service will encompass key areas such as but not limited to:

• Managing absence, ensuring colleagues drop to half pay or nil pay on the appropriate day, and monitoring phased returns to work.

• Monitoring National Living Wage (NLW) and National Minimum Wage (NMW) against FCA salary sacrifice pay elements.

• Managing configuration changes, supporting testing, and ensuring continuity following Workday updates, FCA requested configuration changes or any legislative configuration changes.

• Managing the Civil Service Pension scheme, including the controls, reconciliation, and submission of the monthly interface.