Finance System Replacement

Poplar HARCA is seeking to procure a modern cloud-based (SaaS) finance system to replace its existing Accounts platform, aligning with its Cloud First strategy and wider digital transformation objectives.

Scope of Goods and Services

The procurement will include:

• Provision of a fully integrated finance system with core financial management, reporting, workflow, and automation capabilities.

• System integration with existing housing management software (MRI Enterprise Housing).

• Data services, including migration, archiving, and access to historic financial data (up to 6 years retention).

• Functionality to support data governance, quality, and consistency improvements.

• Inclusion of AI-enabled and emerging technology capabilities to enhance efficiency and insight.

• Implementation, support, and ongoing service model delivery.

Scale and Value Context

• Organisation manages 10,000+ homes and employs 300-350 staff, indicating an enterprise-level system requirement.

• Operates within a £2.5bn regeneration programme, requiring a robust and scalable financial platform.

• Procurement will assess indicative costs, investment levels, and resource requirements.

Delivery Model

• Solution must be delivered via a cloud-hosted SaaS model, supporting the transition from legacy on-premise systems.

• Suppliers will be expected to provide:

o A clear implementation approach and timeline

o Defined integration architecture

o Support and maintenance arrangements

o Demonstrations and evidence of sector experience