Find a Tender · Forecast
Wrexham County Borough Council
Grassroots football pitch booking & management system
Forecast: a planned procurement that is not yet at tender stage.
01/ The notice
Key facts
- Value
- £20,000Estimated value stated in the notice
- Deadline (UK time)
- No open deadlineA deadline does not apply to this forecast notice.
- Published
- 8 Jul 2026
- Region
- Not stated
02/ The brief
What the notice says
Not fully read: this is the notice text; attached documents are not read.
Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.
The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.
Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:
Online booking of football pitches.
Online payments at the point of booking.
Functionality to improve operational visibility and efficiency.
Management of both casual and block bookings.
Season ticket or subscription-style arrangements for regular users.
Real-time visibility of pitch availability and bookings.
Centralised booking management, including the ability to restrict how far in advance pitches can be booked.
Suppliers are encouraged to provide:
An overview of their solution and key functionality.
Examples of similar implementations and relevant experience.
Indicative costs and licensing models, where available.
Typical implementation timescales and support arrangements.
Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.
Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email.
Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.
03/ Classification
CPV codes
Common Procurement Vocabulary codes, exactly as the notice lists them. No descriptions are added here.
- 72000000
- 48000000
04/ History
Releases of this notice
3 releases held, oldest first. Dates are UK time.
- 18 Jun 2026Planning notice
Planning notice published 18 June 2026.
Release 057529-2026
View this release on Find a Tender (opens in a new tab) - 26 Jun 2026Planning notice update
Planning notice update published 26 June 2026. Stated change: Clarification Questions and Answers: Q - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package? A - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development. We welcome details of your solution, including how it would meet the Council's requirements and any indicative costs. Q - Could you please confirm if this market engagement exercise is fully open to new suppliers A - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements. Q - is there a specific format you are looking information back in? A - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response. Q - is the contract only for 3 months? And is the allocation budget for that 3-month period? A - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise. We are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined.
Release 060430-2026
View this release on Find a Tender (opens in a new tab) - 8 Jul 2026Planning notice update
Planning notice update published 8 July 2026. Stated change: Closing date extended to 26th July 2026 12pm Clarification Questions and Answers: Q - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package? A - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirements and can be implemented with minimal custom development. We welcome details of your solution, including how it would meet the Council's requirements and any indicative costs. Q - Could you please confirm if this market engagement exercise is fully open to new suppliers A - I can confirm that this Prior Information Notice (PIN) has been published as a market engagement exercise and is open to all interested suppliers. We welcome responses from both existing and new suppliers who feel they can provide a solution that meets the Council's requirements. Q - is there a specific format you are looking information back in? A - A document covering the main points and questions outlined in the PIN notice would be sufficient. If there is any additional information you feel would be beneficial for us to consider, please feel free to include this as part of your response. Q - is the contract only for 3 months? And is the allocation budget for that 3-month period? A - The reference to a 3-month period should not be interpreted as the intended contract length. The dates included are required for the purposes of the PIN notice published on Sell2Wales. Likewise, the indicative budget is included for market engagement purposes only, as this is currently a fact-finding exercise. We are gathering information from the market to help inform our requirements and procurement strategy, and therefore neither the contract term nor the final contract value has been determined.
Release 064033-2026
View this release on Find a Tender (opens in a new tab)
05/ Limits
What the source does not tell us
- None recorded for the fields above. Attached documents are not read, so this is not a full account of the tender.
06/ Questions
About this notice
07/ Tender hubs
More local government tenders like this
Pages that list the live notices in the same subject, buyer or place, with recent winners. Chosen by the notice’s current recorded classification or a fixed rule on its title, buyer and region.
08/ Related
Where to go next
These links follow a fixed rule applied to this notice’s buyer, text and CPV codes. They are not advice on whether to bid.
- Reference
- ocds-h6vhtk-06b7fb
- Source
- Find a Tender
- Stage
- planning · planning
- Last verified
- Wed 15 Jul 2026, 08:16 BST
- Read at
- Thu 29 Oct 2026, 12:38 GMT
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