Provision of UHL Bed and Bedside Equipment Management Service

The Authority is using the ATAMIS e-Sourcing Portal to conduct the procurement process ("The e-Sourcing Portal"). The e-Sourcing Portal can be accessed at https://health-family.force.com/s/Welcome. All tender documents for this requirement are available on Atamis.

This requirement has been split into two options as follows:

Option 1: Fully Managed Service

The Service Provider will be required to deliver a comprehensive Fully Managed Bed & Equipment Service.

The Service Provider will be expected to manage all aspects of the Trust's requirements from purchasing equipment, maintaining and storing the equipment, to providing training and clinical advisory support, decontamination and disposal of the equipment and delivering the equipment to its final destination. The full range of rental / lease / purchasing options of equipment to be offered as part of the managed solution.

The Service Provider will be expected to support in the capital and reconfiguration projects within UHL Trust, so must have a flexible approach to supporting the changing landscape to meet Trust and patient needs.

Option 2: Managed Service Split into Lots

This option requires the service provider to provide a 'Fully Managed Service' as per Option 1 but only for a specific category of equipment (defined by Lots), instead of the full range of equipment. The Lots are as follows:

Lot 1: Medical and Surgical Beds

Lot 2: Critical Care Beds

Lot 3: Birthing Beds

Lot 4: Bariatric Beds

Lot 5: Paediatric Cots & Baby Cribs

Lot 6: Low Beds

Lot 7: Dynamic Surface (Covering Adult, Neonatal and Paediatric)

Lot 8: Standard Foam Surface

Lot 9: Hybrid Mattress

Lot 10: Immersion Therapy Mattresses

Lot 11: Other (Trolleys, Bedside, Clinical & Bariatric Chairs, Couches, Cushions, Wheelchairs)

Tenders may be submitted for one, for several, or for all the lots. The Authority reserves the right to award more than one Lot to the same tenderer. The Authority reserves the right to award to one or several Lots or no Lots. Any combination of Lots between 1 - 12 may be combined.

If a suitable tender is submitted for Option 1- Fully Managed Service, and this tender is within the Authority's budget, then Option 2 will not be awarded to any tenderer.

To be considered, interested suppliers must submit their responses to the SQ (Supplier Questionnaire) no later than 10am on 19th August 2024 via Atamis. Bidders who successfully pass the SQ stage will be invited to tender.

If you have any questions, please contact Simran Gill - Simran.gill@uhl-tr.nhs.uk.

FTS Number - FTS-011947