Routine office cleaning

The Legal Services Board (LSB) is seeking to appoint a cleaning service provider to provide routine cleaning of its office premises.

Our office is in central London and 223m2 in area. The office space consists of:

• 28 work desks in an open-plan configuration

• four meeting rooms of varying size

• breakout seating

• kitchen with seating area

• small reception space

• small communications and stationery room

• shared toilets cleaned by our landlord

Annex A shows our office layout. All areas are carpeted, except for the kitchen with seating area, which is vinyl flooring. The kitchen has a dishwasher, which is generally loaded and unloaded by the cleaners, though sometimes by LSB colleagues. Cleaning equipment, such as a vacuum and mop, is currently provided by the incumbent supplier. Waste and recycling are removed to the ground floor, via a lift, by the current cleaners. We have a flexible working policy, which means that we are not all in the office every day. We have a hot-desking arrangement in the office.

We have been leasing our office since September 2019. The lease expires September 2024.

Budget

Tenders are expected to be within our budget ceiling of £14,000 per annum including VAT for routine cleaning costs.

Tenders are expected to include the following information at a minimum:

• A proposed cleaning schedule, specifying the frequency of each cleaning activity, for example, daily, weeks, monthly, etc.

• An outline of your approach to quality assurance for cleaning services

• A summary of your response to Covid-19, including any changes in the services your provided to your clients.

Contract term

Start: 10 November 2022

End: 3 September 2024 (end of our current office lease)

Extensions: Possible two-year extension, depending on performance and our office lease situation after 3 September 2024.

Submitting a Tender

All tender submissions should be submitted by 12 noon on 8 July 2022 to tenders@legalservicesboard.org.uk