Supply and Installation of New Roofs

Introduction

Swindon Borough Council (SBC) has a housing stock of around 10,500 homes which it manages in the capacity of a social landlord. It consists of a range of different dwellings including houses, flats in blocks both low and medium rise, sheltered and non-sheltered schemes, and construction types consisting of pitched tile roofs and flat roofs to the different property types (houses & blocks).

A contract for the replacement of roofs and installation of solar panels is to be awarded for a term of up to five years with the successful contractor undertaking planned programmes of using the JCT Measured Term Contract 2024.

The requirement for this works programme is vital to improve the energy efficiency, security, safety and water tightness of our properties and to maintain and comply with the Decent Home Standards and other strategies.

The successful contractor awarded this works contract will be expected to research, develop, report back and then deliver a full, pre-planned works programme for years 1 – 3 with the option for the works contract to be extended by up to 2 further years at the Council’s discretion. SBC will provide, in accordance with the General Data Protection Regulations (GDPR), the required information on all residents, including vulnerable tenants where appropriate.

SBC will lead initial contact with tenants and leaseholders and it will be the Council’s responsibility to ensure that they know their homes are included in the Roof Replacement Programme. After this, the contractor will work with SBC, the tenants and the leaseholders to ensure the successful delivery of the replacement roofs in an effective and timely manner.

The overall aim of the planned procurement exercise is to run an Open Tender procedure for works under the remit of the Procurement Act 2023.

Roof replacement works to include:

• Provision of welfare and storage facilities in a central location, with localised stores as required during the contract period

• Establishing a works program based on property list provided by SBC

• Carrying out roof survey and provision of indicative costs using SORs

• Liaison with tenants and leaseholders to establish any specific requirements and vulnerabilities, property condition, access issues etc

• Liaison with private owners whose property abuts and SBC roof

• On occasion provision of asbestos survey where not available, and liaison with the SBC asbestos removal team when scaffolding is erected

• Stripping roof coverings and rainwater goods disposal of materials

• Install loft insulation quilt to achieve 270mm height of insulation

• Where required carry out an internal electrical survey for the installation of solar panels

• Design optimum solar panel array to suit property

• On completion of works provide an Operation and Maintenance Manual to include warranties and instruction manual for solar (if installed)

Please note, asbestos will be managed internally where surveys are available. The contractor may be asked to organise surveys where there is a gap in the information. SBC will always arrange to remove and dispose of asbestos prior to works.

Swindon Borough Council invites you to contribute to Preliminary Market Engagement in relation to delivering the works referred to above.

The Council intends on establishing a contract with a single contractor to deliver these works over an initial contract period of 36 months with an option to extend by up to 24 months.

Approximately 90 properties in the first year and circa 130 properties shall require work to be completed in each subsequent year.

The estimated annual contract values are below

1. £1,340,000

2. £2,040,000

3. £2,040,000

The estimated contract value for the initial contract period of 3 years is £5,420,000.

The estimated total contract price over 5 years is £9,500,000.

The purpose of this Preliminary Market Engagement is to gain market insight into the following aspects of the project: -

• Market Interest

• Capacity

• Mobilisation

• Insurances

• Pricing

This Preliminary Market Engagement exercise will close at 12:00 hours (GMT) on 27th November 2026; following this all responses will be reviewed by Swindon Borough Council.