The Provision of Calibration, Storage and Maintenance Services for Measurement Equipment and PPE

The Health and Safety Executive (HSE) intends to go to market for a supplier to provide calibration, maintenance, logistics, and support services for a wide range of measurement instruments and protective equipment used by inspectors, specialists, and scientists across Great Britain. This notice provides an overview of the scope of services and expectations to inform potential suppliers ahead of the formal tender process. The contract is expected to run for an initial three-year period, with options to extend for up to two additional one-year periods.

SERVICE OVERVIEW:

HSE relies on calibrated equipment to support regulatory activity, scientific work, and enforcement action, including evidence that may be scrutinised in court. The supplier will be responsible for delivering a reliable, accredited, and auditable calibration service, ensuring equipment is available, and fit for purpose at all times.

SCOPE OF SERVICES:

Calibration and Maintenance: Delivery of a managed annual calibration programme; calibration-on-request services; maintenance, functional checks, PAT testing, and consumable replacement; use of UKAS-accredited laboratories where required; immediate reporting of failures; provision of digital calibration certificates.

Equipment Exchange Programme: Management of an annual equipment exchange programme. Storing and managing spare calibrated equipment belonging to HSE and overseeing dispatch, return, and re-issue to minimise operational disruption.

Logistics and Transport: Secure packaging, collection, storage, and delivery of equipment, including compliance with legislation governing the transport of dangerous goods. Approximate space required for current storage needs is 10 cubic metres.

Online Systems and Data: A secure, accessible web-based portal enabling calibration requests, asset management, tracking, certificate access, and automated reminders; role-based access for approximately 50-100 users; daily backups; data export or API functionality.

Support and Contract Management: Helpdesk support for users; a designated contract manager; quarterly performance reviews; provision of management information; monitoring against agreed key performance indicators.

COMPLIANCE AND ASSURANCE: Suppliers must demonstrate compliance with recognised standards including ISO 9001, ISO 45001 and ISO/IEC 17025 (or equivalent), support audits and legal scrutiny, and accept that HSE retains ownership of all equipment and data.

WHAT HSE IS SEEKING: HSE is seeking a supplier with proven technical competence, strong digital and logistics capability, and a proactive, customer-focused approach to service delivery and continuous improvement.

Please see Annex 1 for an estimated list of the types of equipment requiring storage, calibration and maintained.

ANNEX 1

Electrical Test Equipment Fluke 87 Multimeter

Electrical Test Equipment Fluke 867B Graphical Multimeter

Electrical Test Equipment Fluke 62 Infrared Thermometer

Electrical Test Equipment Fluke 1507 Insulation Resistance Tester

Electrical Test Equipment Kewtech Multi-function Tester

Electrical Test Equipment Kewtech KT64 Multitester

Electrical Test Equipment Kyoritsu Leakage Clamp

Electrical Test Equipment Martindale Fuse Finder

Electrical Test Equipment Martindale Voltage Indicator & Proving Unit

Electrical Test Equipment Combi Check RS Voltage Tester

Electrical Test Equipment Wander Lead

Electrical Test Equipment Surtronic Duo

Electrical Test Equipment Force Gauge

Electrical Test Equipment Digital Tachometer

Electrical Test Equipment Tachometer

Gas & Environmental Monitoring Drager Pac

Gas & Environmental Monitoring Drager Accuro Sampling Pump

Gas & Environmental Monitoring Drager Tubes

Gas & Environmental Monitoring MSA Altair

Gas & Environmental Monitoring MSA Self Rescuer

Gas & Environmental Monitoring Neotronics Impact Pro Gas Analyser

Gas & Environmental Monitoring GMI Gas Surveyor

Gas & Environmental Monitoring Gas Surveyor 3

Gas & Environmental Monitoring ToxiRAE Pro CO2

Gas & Environmental Monitoring Mini 900D Dose Rate Monitor

Gas & Environmental Monitoring T401 Contamination Monitor

Gas & Environmental Monitoring Exploranium MiniSPEC

Gas & Environmental Monitoring Portable Gamma Exploranium Spectrometer

Gas & Environmental Monitoring Testo Digital Thermometer

Gas & Environmental Monitoring Testo Surface Probe

Gas & Environmental Monitoring Testo Immersion Probe

Gas & Environmental Monitoring Testo 417

Gas & Environmental Monitoring Testo 625 Temp & Humidity

Gas & Environmental Monitoring Kestrel Pocket Weather Meter

Gas & Environmental Monitoring Wind Speed Indicator

Gas & Environmental Monitoring DryCal Lite Primary Flow Meter

Gas & Environmental Monitoring TSI 4146 Primary Calibrator

Gas & Environmental Monitoring Thermal Mass Flowmeter

Gas & Environmental Monitoring Miniair Junior

Gas & Environmental Monitoring Safe Air Tester F300

Sound, Vibration & Light CEL Sound Level Meters (various)

Sound, Vibration & Light CEL Acoustical Calibrator

Sound, Vibration & Light Illuminance / Lux Meter (Konica Minolta T10)

Sound, Vibration & Light Dust Lamp / 100W Kit

Sound, Vibration & Light LED Magnetic Lamp

Sound, Vibration & Light LED Pistol Light

PPE & Rescue Baltic Lifejackets

PPE & Rescue Cap Lamps & Chargers

PPE & Rescue Savox Self Rescuer

PPE & Rescue Scott Phantom Safety Visor

Tools & Accessories Insulated Tool Set

Tools & Accessories Insulating Rubber Mat

Tools & Accessories Steel Rule

Tools & Accessories Supa Rule Line Height Meter

Tools & Accessories Lockout Kit

Tools & Accessories Clulite Lamp

Tools & Accessories Foot Control for Transcriptor

Tools & Accessories Smoke Cannisters

Tools & Accessories Ventilation Smoke Tubes