TTC/02/2022

The Town Council is seeking tenders for a Health and Safety Consultant to advise the council for the period April 2022 - March 2025

TTC/02/2022

Thetford Town Council (TTC) require costs to provide the following services: -

1. A qualified Health & Safety Consultant to act as a dedicated point of contact for officers of the council.

2. To act as the legally required Competent Person for Health & Safety on behalf of the Council

3. Undertake 4 days of onsite inspections annually, visiting premises and sites to review current arrangements and carry out a comprehensive General Risk Assessment (GRA) as required by Management of Health & Safety at Work Regulations 1999. Provide written reports of findings

4. Produce documentation for the Town Council eg Health & Safety Policy including a Fire Policy, Health & Safety Handbook and Health and Safety Action Plan identifying priority actions and timescales.

5. Access to unlimited telephone and email assistance from Health & Safety Consultant

6. Online support and document management

7. Emergency assistance in the case of, for example, enforcement visits and accident investigations.

8. In event of serious accident, investigation and liaison with the authorities.

9. Access to a website providing a wide range of H&S materials, e.g., H&S documents (assessments, policy, inspections, action plan and handbook),

10. Access to quality Health and safety training

11. Legal Expenses Insurance in case of Health & Safety Prosecution.

Tender Requirements:

1. A fully costed quotation for the annual cost and for the 3 years.

2. Details of your companies experience and qualifications (Minimum Ne bosh Diploma)

3. Details of how you would provide the service listed above.

4. Details of 2 references

5. Copy of Public Liability and Indemnity Insurance.

6. Sample risk assessments and safe systems of work.

7. Samples of audits

Timetable

The timetable for this procurement is:

Issue of Invitation to Tender 28th January 2022

Submission of Bids Midday 28th February 2022

Opening of Tenders 1st March 2022

Assessment Week Commencing 7th March 2022

Contract commencement 4th April 22 (preferred)

Tender Submission

Format for Receipt

Sealed inner envelopes to be clearly marked 'Tender TTC/002/2022 H&S Support Contract' (Unfortunately electronic tenders are not acceptable in terms of our financial regulations and will be discarded.)

For the Attention of the Town Clerk, Thetford Town Council.

Postal Address: The Carnegie, Cage Lane, Thetford, Norfolk, IP24 2DS

Tel: 01842 754247.

Deadlines

Quotations to be received by Midday, 28th February 2022, all tenders received after this time will be discarded.

Details of the winning contract will be published IAW Local Government Transparency Code 2014.

Contact name and number: Tina Cunnell, Town Clerk, (01842) 754247.