TTC/20/008

TTC/20/008

Thetford Town Council -Toilets and Sites

Thetford Town Council is seeking to appoint a contractor who can open and close and provide a quality cleaning service for its public toilets across the town. There are three such facilities in total and these are located at Castle Park (IP24 2DN), Cage Lane (IP24 2DS) and Thetford Bus Station (IP24 1BN). In addition, we require an opening/closing service at weekends for three sites in the town these are The Priory IP24 1BB, King's House (IP24 2AT), and the London Rd Cemetery (IP24 3HZ).

The following are considered key requirements for the provider: -

Proven experience of provision of quality cleaning services to public toilets.

High standards of supervision and management.

Compliance with government guidance on COVID-19. (Details in Appendix)

Flexible and responsive approach.

Key services to be provided under the contract include: Cleaning, opening & closing.

The Council's is committed to environmental sustainability.

Commitment to pay staff a living wage.

The contract will be for a period of 3 years and will be reviewed annually.

The final award criteria will be based on 40% Cost 60% Quality.

Quotation Requirements: Completed application form

Written quotation for covid regime and alternative for normal regime(Annual Cost per year - Years 1 to 3) Year 1 - £xx.xx Year 2 - £xx.xx Year 3 - £xx.xx

Copy of public liability insurance

Copy of Health and Safety Policy, Sample Method Statements, Sample Risk Assessments

Copy of their environmental strategy/policy.

Provide the tender - A4 paper original and an electronic version on a memory stick

Failure to supply any of the above will result in the Tender being rejected.

Contact name and number: Tina Cunnell, Town Clerk, (01842) 754247. Quotations to be received by Noon Wednesday 28th October 2020.

Sealed inner envelopes to be clearly marked 'Tender - Toilets and Sites'

For the Attention of the Town Clerk, Thetford Town Council.

Postal Address: The Carnegie, Cage Lane, Thetford, Norfolk, IP24 2DS. Tel: 01842 754247.

Details of the winning contract will be published IAW Local Government Transparency Code 2014.

Tina Cunnell

Thetford Town Clerk

General Notes for Contractors:

Please itemise the quotation per section using the attached tables.

All operatives must be suitably qualified to undertake the tasks listed the successful contractor will be required to provide proof of the qualifications of staff.

The successful contractor will complete daily checksheets and monthly reports detailing the works completed.