Find a Tender · Historical
Invitation to Tender to provide a HR and Payroll System solution (5-year contract)
Historical: no longer open for bids.
01/ The notice
Key facts
- Value
- £425,000Estimated value stated in the notice
- Deadline (UK time)
- Mon 24 Nov 2025, 17:00 GMTClosed.
- Published
- 4 Nov 2025
- Region
- Not stated
02/ The brief
What the notice says
Not fully read: this is the notice text; attached documents are not read.
As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve.
The Group's current Human Resources and Pay Roll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions.
The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools. We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees.
At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy). Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.
03/ Classification
CPV codes
Common Procurement Vocabulary codes, exactly as the notice lists them. No descriptions are added here.
- 98300000
- 48000000
04/ History
Releases of this notice
12 releases held, oldest first. Dates are UK time.
- 30 Oct 2025Tender notice
Tender notice published 30 October 2025.
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 069642-2025
View this release on Find a Tender (opens in a new tab) - 3 Nov 2025Tender notice update
Tender notice update published 3 November 2025. The source does not state what changed.
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 070613-2025
View this release on Find a Tender (opens in a new tab) - 4 Nov 2025Tender notice update
Tender notice update published 4 November 2025. The source does not state what changed.
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 070961-2025
View this release on Find a Tender (opens in a new tab) - 10 Nov 2025Tender notice update
Tender notice update published 10 November 2025. Stated change: Please find Clarifications and Guidance Document 1 in the Documents Sections for further information.
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 072391-2025
View this release on Find a Tender (opens in a new tab) - 10 Nov 2025Tender notice update
Tender notice update published 10 November 2025. Stated change: Clarifications guidance documents two and three are now available for downloading as seen in documents section.
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 072397-2025
View this release on Find a Tender (opens in a new tab) - 14 Nov 2025Tender notice update
Tender notice update published 14 November 2025. Stated change: Guidance documents 4 & 5 available for download
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 073878-2025
View this release on Find a Tender (opens in a new tab) - 14 Nov 2025Tender notice update
Tender notice update published 14 November 2025. Stated change: Clarifications & Guidance Document 6 - EKC Responses
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 073956-2025
View this release on Find a Tender (opens in a new tab) - 14 Nov 2025Tender notice update
Tender notice update published 14 November 2025. Stated change: IMPORTANT: Added - Clarifications and Guidance 6 - General Position on International participation (Suppliers outside the UK)
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 074125-2025
View this release on Find a Tender (opens in a new tab) - 17 Nov 2025Tender notice update
Tender notice update published 17 November 2025. The source does not state what changed.
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 074298-2025
View this release on Find a Tender (opens in a new tab) - 19 Nov 2025Tender notice update
Tender notice update published 19 November 2025. The source does not state what changed.
Deadline in this release: Mon 24 Nov 2025, 17:00 GMT.
Release 075248-2025
View this release on Find a Tender (opens in a new tab) - 10 Dec 2025Notice
Notice published 10 December 2025. The notice text changed; the source gives no change note.
Release 081552-2025
View this release on Find a Tender (opens in a new tab) - 24 Mar 2026Award notice
Award notice published 24 March 2026. The source does not state what changed.
Release 026700-2026
View this release on Find a Tender (opens in a new tab)
05/ Limits
What the source does not tell us
- None recorded for the fields above. Attached documents are not read, so this is not a full account of the tender.
06/ Questions
About this notice
07/ Tender hubs
More payroll and pensions tenders like this
This notice is closed and kept here as a record. These pages list the live notices in the same subject, buyer or place. Chosen by the notice’s current recorded classification or a fixed rule on its title, buyer and region.
Open now in Payroll and pensions tenders
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- Provision of Payroll ServicesTHE PIRBRIGHT INSTITUTE · Published 20 Oct 2026The Authority requires the Provision of Payroll Services, accurately, on time and in line with legislative requirements.Value not stated in sourceCloses Wed 18 Nov 2026, 17:00 GMT
- Dynamic Market for Direct Payment Payroll and Managed Account ServicesSouthend-on-Sea City Council · Published 13 Nov 2025ynamic Market for Direct Payment Payroll and Managed Account Services Service Title: Dynamic Market or Direct Payment Payroll and Managed Account Services Contract Type: Framework Agreement procured via a Dynamic Market under Light Touch Regime. 6 months (with the option to extend for up to a furtValue not stated in sourceCloses Tue 1 Dec 2026, 23:59 GMT
08/ Related
Where to go next
These links follow a fixed rule applied to this notice’s buyer, text and CPV codes. They are not advice on whether to bid.
- Reference
- ocds-h6vhtk-05d6e8
- Source
- Find a Tender
- Stage
- tender · Open
- Last verified
- Mon 6 Apr 2026, 21:50 BST
- Read at
- Fri 30 Oct 2026, 09:37 GMT
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