Invitation to Tender to provide a HR and Payroll System solution (5-year contract)

The procurement contact named on the official notice.

https://www.ekcgroup.ac.uk All questions and queries are to be directed to:- Naomi.Morris@eastkent.ac.uk Tenders submissions ONLY must be returned via email to tenders.corporate.services@ekcgroup.ac.uk on 24/11/2025 before 5pm. Suppliers may return their tenders before this date but should do so via a passworded One Drive link. The password should then be provided after 5pm on 24/11/2025 via email to tenders.corporate.services@ekcgroup.ac.uk Late tender bids will not be considered.

The submission route named on the official notice.

We haven’t measured a rhythm for East Kent Colleges Group in Other Community & Personal Services yet — so we’re not going to guess at one.

As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve.

The Group's current Human Resources and Pay Roll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions.

The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools.

We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees.

At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy).

Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.

Free to start. Named contacts come from published notices; the strategy is generated from the buyer’s news, accounts and people.

Five included while we’re in beta, and the agent asks before it spends on any paid step.